Job Title: Back office Assistant

Company: Wallop Advertising Private Limited

Location: Mumbai

Back Office Executive at WALLOP ADVERTISING PRIVATE LIMITED in Mumbai, Dehradun, and Pune. Full-time role with competitive salary. Join a team of 11-50 employees in a Marketing & Advertising company.

Job Description:

·           Back office Executive will be responsible for managing various legal documentation Hard File & Soft Copy, contract management, proposal management, file management.

·           Maintain and update company databases.

·           Prepare regular reports and organize office records.

·           Assist in day-to-day office tasks and operations.

·           Drafting of various documents like Agreements, NOCs, notices, and non-legal letters etc.

·           Responsible for all aspects of documentation for contract management including pre-bid activities, bid management, and contract expiration.

·           Manage contract documentation, reviewing, and maintaining contracts with clients, vendors, and partners.

·           Maintain a systematic record of all documents.

·           Prepare proposals for various clients including BMC, HPCL, IOCL, Railways, ensuring accuracy and completeness.

·           Ensure the security and confidentiality of sensitive documents.

·           Coordinate with Team Leads & Management for preparing proposals, ensuring compliance with legal requirements, and managing proposal timelines.

·           Provide administrative support to the Liasioning department, such as scheduling meetings, managing correspondence, and assisting with special projects as needed.

·           Manage physical documents and files & Legal documents in accordance with company procedures.

·           Upload and manage documents on cloud-based systems for secure and accessible document storage.

·           Organize and maintain files in proper categorization and labeling of documents for easy retrieval of information.

Qualifications and Skills

·          Bachelor's degree in Law, Business Administration, or relevant field.

·          Strong understanding of contract management, legal documentation or legal administration preferred.

·          Proven experience as a Back Office Executive or similar role.

·          Proficient in MS Office, PDF and all data management software.

·          Excellent organizational and time management skills.

·          Strong communication and interpersonal abilities.

You can share your updated resume on Khurshid.mahaldar@wallop.in or Whatsapp on 7304300931.