Essential responsibilities

Facility Management

• You will be responsible for ensuring the office premise is well maintained and organized.

• Maintain and monitor office inventory, including office supplies and equipment.

• Order and restock supplies as necessary.

• Take complete ownership of meal arrangements for the employees

• Coordinate with vendors and service providers as needed.

Calendar and Meeting Management

• Work closely with executive(s) to proactively manage their calendars on an on-going basis and help ensure they’re using their time as effectively as possible - including focusing primarily on top priorities and minimizing distractions

• Manage executive requests to schedule 1:1s, team meetings, departmental or company all hands, and other meetings

• Field incoming meeting requests including responding in a professional, timely, diplomatic manner, proactively redirecting requests where appropriate, and determining most appropriate meeting time allocations

Travel & Transportation Assistance

• Provide transportation support as needed in the organization by partnering with agencies/vendors

• Book travel arrangements for the leader or as directly by the leader

• Ensure all travel arrangements are as per the company requirements.

Communication

• Serve as a point of contact between employees, vendors and management.

• Manage office communications, including emails, phone calls, and in-person inquiries.

Meeting and Event Coordination

• Schedule and coordinate meetings, appointments, and events.

 • Ensure all the requirements for food/ technology or other nature is arranged by working with the right team/ vendor.

Human Resources Support

• Assist in conducting Employee engagement & fun activities in office. • Support team during recruiting drives in the office with logistics.

• Report any employee incidents in a quick manner to the HR team..

Other Projects and Duties as assigned

• Support various projects and initiatives as needed.

• Assist in research, data analysis, and report preparation.

Education

Bachelor's degree in business administration, management, or a related field (or equivalent work experience.

Experience

1+ years of experience in office management or a similar role. Knowledge, Ability & Skills

• Excellent organizational and multitasking skills. • Strong communication and interpersonal abilities.

• Strong knowledge of Microsoft Word/ google doc and Excel/ google sheets

• Problem-solving skills and attention to detail.

• Leadership and team management capabilities.

• Familiarity with health and safety regulations is a plus.

• Comfortable working in an agile environment

• A cheerful personality that is excited to help