Company Overview

The Machan Resort LLP is an exclusive eco-resort known for its unique tree houses perched amidst the forest, offering tranquility for those seeking a nature escape. Designed to blend with the environment, each Machan provides luxurious comfort with breathtaking views. The company, headquartered in Mumbai, operates within the eco-resort industry with a team of 51-200 employees. Learn more at themachan.com.

Job Overview

We are seeking a mid-level Executive Assistant to join our team in Mumbai. This full-time role requires a highly organized and proactive individual to support our executives in a dynamic and fast-paced environment. The ideal candidate will possess exemplary communication skills alongside a strong ability to manage schedules and prioritize tasks efficiently.

Qualifications and Skills

• Excellent communication skills (mandatory skill) ensuring clear and effective interaction with all levels of the organization and partners.
• Proven calendar management abilities, coordinating partners' appointments and schedules seamlessly.
• Strong organizational skills to handle multiple priorities and tasks efficiently.
• Superior time management skills for timely completion of tasks and adherence to deadlines.
• Problem-solving skills to address and resolve issues in a timely and effective manner with minimal supervision.
• Keen attention to detail, ensuring accuracy in communication and efficiency in task execution.
• Ability to prioritize workloads and adjust to changing needs with flexibility and adaptability.
• Adherence to confidentiality protocols, maintaining discretion with sensitive company and personal information.

Roles and Responsibilities

• Provide high-level administrative support to executive team members, enhancing operational productivity.
• Manage and maintain executives' schedules, coordinating meetings, appointments, and travel arrangements.
• Facilitate communication between executives and internal/external stakeholders.
• Organize and prepare materials for meetings, ensuring executives are equipped with necessary information.
• Assist with research and documentation as needed to support decision-making processes.
• Handle correspondence efficiently, drafting, editing, and sending emails and other communications.
• Coordinate and prioritize daily workloads, ensuring efficient task management and meeting deadlines.
• Uphold a professional manner in all interactions, fostering a positive corporate image.