Responsibilities

·       Order office stationery and supplies

·       Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.

·       Submit expense reports

·       Maintain a filing system for data

·       Maintaining, repairing, or replacing office equipment.

·       Organize, store and print company documents as needed.

·       Make travel arrangements

·       Handles administrative tasks for faculty searches and vendors.

·       Maintains accounts payable and accounts receivable records.

·       Solves problems associated with vendors regarding shipments, billing, and statements.

·       Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.

Requirements and skills

·       High school diploma or equivalent.

·       2 to 3 years of experience in administrative services or related fields.

·       Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.

·       Professional appearance, courteous manner, and clear, friendly phone voice.

·       Experience with office management tools (MS Office software- Excel, Word, in particular)