What are the Key Deliverables in this role?

Financial Outcomes

Ù Cost Savings Initiatives:  Assisting in Developing and implementing cost-saving initiatives to reduce expenditures on indirect goods and services. This could involve negotiating better prices with suppliers, optimizing contract terms, and identifying alternative sourcing options.

Ù Supplier Negotiations: Supporting supplier negotiations to secure favorable pricing, terms, and conditions for indirect procurement contracts. This may include conducting market research, analyzing supplier proposals, and participating in negotiations.

Ù Contract Management: Assisting in the management of supplier contracts and agreements to optimize financial outcomes. This includes reviewing contract terms, monitoring contract performance, and identifying opportunities for renegotiation or optimization.

Ù Vendor Performance Monitoring: Monitoring the performance of vendors and suppliers to ensure compliance with contractual agreements and financial expectations. This involves tracking key performance indicators (KPIs) such as pricing, delivery timeliness, and service levels.

Ù Financial Analysis and Reporting: Assisting in the generation of financial reports and analyses related to indirect procurement activities. This includes analyzing spending patterns, cost drivers, and variances against budgeted targets, and preparing reports for management review.

Ù Total Cost of Ownership (TCO) Analysis: Supporting TCO analysis to evaluate the full cost implications of procurement decisions beyond the initial purchase price. This may involve assessing factors such as maintenance costs, operational expenses, and potential risks.

Ù Compliance Management: Ensuring compliance with procurement policies, regulations, and contractual obligations related to indirect procurement activities. This includes identifying and mitigating risks associated with non-compliance and implementing corrective actions as needed.

Ù Supplier Relationship Management (SRM): Supporting the development and maintenance of positive relationships with key suppliers and vendors. This includes fostering communication, resolving issues, and collaborating on continuous improvement initiatives to drive mutual value.

Ù Risk Management: Assisting in identifying and mitigating financial risks associated with indirect procurement, such as supply chain disruptions, price volatility, and vendor performance issues. This involves implementing risk mitigation strategies and contingency plans to safeguard financial interests.

Customer Service

Ù Stakeholder Communication: Facilitating effective communication between internal stakeholders and suppliers to address inquiries, resolve issues, and provide updates on procurement activities.

Ù Vendor Relationship Management: Cultivating positive relationships with suppliers to ensure timely and satisfactory delivery of goods and services.

Ù Requirements Gathering: Collaborating with internal departments to understand their needs and requirements for indirect goods and services, ensuring alignment with customer expectations.

Ù Timely Delivery: Ensuring that purchased items are delivered in a timely manner to meet internal customer demands and operational timelines.

Ù Issue Resolution: Proactively identifying and addressing any issues or concerns raised by internal customers regarding procurement processes, orders, or deliveries.

Ù Service Level Agreements (SLAs) Compliance: Ensuring that procurement activities adhere to agreed-upon SLAs with internal customers, including response times, order fulfillment, and quality standards.

Ù Problem-solving: Proactively addressing any challenges or obstacles that may impact customer service delivery in indirect procurement and implementing solutions to mitigate these issues effectively.

Internal Processes

Ù Establishing and maintaining standardized documentation for procurement processes.

Ù Conducting regular process audits to ensure compliance and identify areas for improvement.

Ù Managing procurement data and analytics for informed decision-making.

Ù Ensuring adherence to regulatory requirements and internal compliance standards.

Ù Continuously monitoring and optimizing internal processes to improve efficiency and effectiveness.

Ù To support implementation of strategies on digitization to mitigate risks on redundancies.

Innovation and Learning

Ù Identifying opportunities for process improvement and innovation in procurement practices.

Ù Staying updated on industry trends, best practices, and emerging technologies in procurement.

Ù Collaborating with vendors and suppliers to explore innovative solutions and value-added services.

Ù Continuously seeking opportunities to adapt and evolve procurement practices in response to changing business needs and market dynamics.

What are the Critical success factors for the Role?

Ù Engineering Graduate in Mechanical, Electrical, Instrumentation, or Industrial Production with 6 years of experience, or Technical Diploma with 10 years of work experience in Plant Materials and Services in Manufacturing or FMCG industries.

Ù Knowledge and prior experience in project and MRO-related procurement and services, importing capital goods, supplier relationship management, risk management, cross-functional collaboration, data-driven decision-making, compliance and ethics, adaptability, and resilience, VMI, as well as scrap sale and plastic waste management.

Ù Knowledge in SAP & MS Excel, power point.

What are the Desirable success factors for the Role?

Ù Good team-working, multi-tasking and prioritization skills, with the ability to perform under pressure.

Ù Knowledge on commercial negotiations, Subject matter – Indirect materials (Plant material & services) and relevant markets.

Ù Ability to manage multiple stakeholders and manage complex and ambiguous scenarios.