Office Administration: For All shift Admin

· Answer the main office phone line;

· Receive clients, guests and service providers at the office;

· Maintain filing system for essential correspondences & documents, as well as company reports to clients and rep office records (Insurance, Office Equipment Service Maintenance, etc.);

· Maintaining a ready supply of office stationery, business cards, pantry

· Managing a mailing list of all company Vendors communication/business development purposes;

· Handle logistics for monthly breakfast/Lunch/Dinner briefing events;

· Handle travel arrangements for Management/guests/clients as necessary;

· Handle and keep tabs on office maintenance matters, track staff birthdays, etc.

· Renew newspaper and magazines subscriptions.

· Track and update leave and absence request forms of all Admin staffs/ House Keeping/ Security.

· Handling and filing the regional employee’s Requirement of Medicine, Stationary, and other usage.

· Organize and send company announcements office holiday (regionally) and staff on leave;

· Assist on any ad-hoc tasks as required by the dept by providing cupboard Keys and Service Desk Keys.

· Maintain a proper and user friendly filling and document control system for recording and tracking of all Vendors and the Renewals.

· Support the officers in daily admin roles and to keep stock of stationary supplies for the department.

· Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services.

· Create and maintain useful databases for the department

· Perform some research duties as and when required by the team

· Assist the Dept head to maintain a proper Interpersonal Relationships.

• Monitor office supplies and research advantageous deals or suppliers
• Purchasing reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system

· Provide full admin support to the team and department

· Perform data-entry, documentation, printing and filling duties

• Act as the point of contact between the executives and internal/external clients
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders.

· Offices administration, including maintenance of premises and management.

· Maintaining periodically doing Pest Control and Fumigation for premises.

· Stock control and ordering of odd slot office materials

· Provide basic finance administrative support managing the documentation of credit card

· Expenses, personal expenses and petty cash Management.

· Organizing Pooja Friday and Festival days.

· Chair and Table arrangements for Operation Teams requirements.

· Mobile and CUG/ Data Report and bill management with Cost effective.

· Safety and Security Management of Premises “Physical Security Management/House Keeping Management.

· Report Management of Housekeeping and Security “Shift and Attendance” and Coordinate Invoice of Bill from vendors with Proper Cross Check.

Note: Candidate has to attend Face to Face for all process of interview.

Venue details,

Synthesis HealthSoft Services & Solutions LLP,

Location - 2nd Floor, Prakash Towers, 141, OMR, Kottivakkam, Chennai, Tamil Nadu 600041

Contact- +91 9176332833, +91 9789780526

Mail ID: rsabariathan@nittanycreative.com