Company Overview

Svinzy Digital Solutions is an innovative IT consultancy firm headquartered in Bangalore, specializing in enhancing digital presence for startups and businesses through creative digital solutions. With a team of 11-50 employees, we aim to drive high-quality targeted traffic to websites, turning visitors into valuable leads. We build robust brand presence to gain traction and grow audiences, executing impressive digital marketing plans to help businesses achieve their online marketing goals.

Job Overview

The Executive Assistant to the Chief Executive Officer at Svinzy Digital Solutions is a full-time, mid-level position based in Mumbai. The role requires a maximum of 6 years of work experience. This position plays a critical role in supporting the CEO by managing time effectively, coordinating communications, and ensuring confidentiality in handling sensitive information. The chosen candidate will be a crucial liaison between the CEO and external stakeholders.

Qualifications and Skills

• Executive Assistant experience: Proven experience as a female executive assistant is mandatory, including exposure to various administrative tasks. (Mandatory skill)
• Calendar Management: Proficient in maintaining, scheduling, and updating the CEO's calendar to optimize time management effectively.
• Communication Skills: Excellent verbal and written communication abilities, as the role requires interaction with multiple stakeholders.
• Organization: Strong organizational skills to maintain office efficiency and manage tasks with precision and attention to timelines.
• Problem Solving: Capacity to address and resolve issues that arise in a timely and effective manner, ensuring minimal disruption to the CEO's workflow.
• Time Management: Ability to prioritize tasks effectively, ensuring all deadlines are met and workloads are managed efficiently.
• Confidentiality: Demonstrated trustworthiness in handling sensitive and confidential information with discretion and integrity.
• Attention to Detail: Keen eye for detail, ensuring accuracy and thoroughness in all communications, reports, and scheduling tasks.

Roles and Responsibilities

• Assist the CEO with daily administrative duties and manage secretarial responsibilities including drafting and editing correspondence, reports, and presentations.
• Serve as a reliable point of contact between executives, employees, and external parties, ensuring smooth communication flow.
• Organize and coordinate meetings, conferences, travel arrangements, and related logistics for the CEO as needed.
• Prepare and format information for internal and external communication, including emails, memos, and presentations.
• Handle and prioritize all outgoing or incoming correspondence, including emails, letters, and packages.
• Ensure smooth operations by maintaining office supplies inventory, anticipating requirements, and placing orders when necessary.
• Provide support through miscellaneous administrative tasks, including researching projects and handling special assignments as directed.
• Uphold a liaison role by keeping the CEO informed of all pertinent company matters or changes in a timely manner.