Job Description:

As a Personal Secretary at [Company Name], you will provide essential administrative support to our executive team. You will be responsible for managing schedules, organizing meetings, and maintaining accurate financial records. Your role will be crucial in ensuring the smooth operation of daily tasks and contributing to the overall efficiency of the office.

Key Responsibilities:

Administrative Support:

 - Manage and organize executive calendars, schedule meetings, and coordinate travel arrangements.

 - Prepare and edit correspondence, reports, and presentations as needed.

 - Handle incoming calls, emails, and other communications, directing them to the appropriate parties.

Organizational Tasks:

 - Maintain and update filing systems, both physical and digital, ensuring easy access to information.

 - Organize and coordinate company events, meetings, and conferences.

 - Assist in the preparation of meeting agendas and minutes.

Accounting Assistance:

 - Assist with basic bookkeeping tasks, including recording transactions and managing invoices.

 - Help prepare financial reports and reconcile accounts as required.

 - Monitor and track expenses and assist in budget management.

General Office Duties:

 - Order and manage office supplies and equipment.

 - Ensure a clean and organized office environment.

 - Perform other administrative duties as assigned.

Qualifications:

Education: Bachelor’s degree in Business Administration, Accounting, or a related field (or equivalent experience).

Skills:

 - Strong organizational and time-management skills.

 - Basic knowledge of accounting principles and practices.

 - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

 - Excellent written and verbal communication skills.

 - Ability to handle sensitive information with confidentiality.

Experience:

Previous internship or work experience in an administrative or accounting role is a plus but not required.

Marketing or Personal Secretary

Personal Attributes:

- Detail-oriented with a high level of accuracy.

- Proactive and able to work independently.

- Strong problem-solving abilities and a positive attitude.