We are seeking a highly organized and professional Personal Secretary to provide administrative support to [Executive/Manager/Business Owner]. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Administrative Support:
• Manage and prioritize the executive’s schedule, including meetings, appointments, and travel arrangements.
• Prepare and proofread correspondence, reports, and presentations.
• Maintain accurate and up-to-date filing systems.
• Communication:
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Screen and manage phone calls, emails, and other correspondence.
• Coordinate and facilitate communication and meetings with clients, staff, and other stakeholders.
• Travel and Event Coordination:
• Arrange travel itineraries, including flights, accommodations, and transportation.
• Organize and coordinate events, including meetings, conferences, and social events.
• Office Management:
• Oversee office supplies and equipment, ensuring everything is well-stocked and operational.
• Assist with onboarding new staff and coordinating office procedures.
• Confidentiality:
• Handle sensitive information and maintain confidentiality in all aspects of the role.
• Ensure that all documents and communications are managed discreetly.
• Skills:
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Time management skills with the ability to meet deadlines.