Job Title: Secretary to the Academic Director

Location: Spring Mount Institutions, Tamil Nadu.

Job Type: Full-Time

Mail ID : careers@springmount.co.in

Job Summary:

We are seeking a highly organized and detail-oriented Secretary to provide comprehensive administrative support to the Academic Director. The ideal candidate will act as the first point of contact for the office and will play a key role in ensuring efficient communication and smooth day-to-day operations.

Key Responsibilities:

• Administrative Support:
• Manage the Academic Director's calendar, schedule meetings, and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain filing systems, both electronic and physical.
• Draft official communications and ensure timely follow-ups.
• Communication:
• Act as a liaison between the Academic Director and teaching staff, parents, and external stakeholders.
• Screen and direct phone calls and emails to appropriate personnel.
• Assist with coordinating meetings, including preparing agendas and minutes.
• Coordination:
• Assist in organizing academic events, workshops, and school activities.
• Coordinate with various departments to ensure alignment with the Academic Director’s directives.
• Handle travel arrangements, including booking transportation and accommodations for events, conferences, etc.
• Confidentiality:
• Maintain discretion and confidentiality in all matters related to the school's academic operations.
• Handle sensitive information with professionalism and care.
• Other Duties:
• Provide additional support as required by the Academic Director or other members of the leadership team.

Key Qualifications:

• Proven experience as a secretary or administrative assistant, preferably in an educational setting.
• Strong organizational skills with the ability to multitask and prioritize workloads.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and email management.
• Ability to work independently and as part of a team.
• Attention to detail and a proactive attitude.
• Ability to maintain confidentiality and handle sensitive information.

Educational Requirements:

• Master’s Degree in administration, business, or a related field is required.
• B.Ed qualification and overseas experience will be an additional advantage.
• Additional qualifications in office management or secretarial courses are a plus.