Job Title: Secretary to the Principal

Location: Coimbatore

Reports To: Principal

Job Type: Full-time

Contact : hr@smvs.org.in

Job Summary:

We are looking for a dedicated and detail-oriented Secretary to the Principal to provide high-level administrative support. The ideal candidate will manage the principal's schedule, coordinate communication, and ensure the smooth functioning of the principal’s office. This role requires exceptional organizational, communication, and time management skills. Candidates with international experience are preferred as the institution values global perspectives and efficient handling of diverse tasks.

Key Responsibilities:

• Provide comprehensive administrative support to the Principal, including managing the principal’s calendar, scheduling appointments, and arranging meetings.
• Prepare, review, and organize communications, reports, presentations, and other official documents for the principal.
• Manage incoming and outgoing correspondence, including emails, phone calls, and letters, while ensuring timely responses and proper filing.
• Coordinate meetings, parent-teacher conferences, and school events, including preparing agendas, taking minutes, and following up on action items.
• Assist with the preparation of reports, presentations, and documents needed for meetings with staff, board members, and external stakeholders.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Act as a liaison between the Principal and faculty, staff, students, parents, and external parties.
• Organize travel arrangements, itineraries, and accommodations for the Principal, as needed.
• Manage the office’s filing system and ensure all important records and documents are maintained in an organized manner.
• Support the Principal in day-to-day tasks, anticipating needs and ensuring operational efficiency within the office.

Requirements:

• Proven experience as a Secretary, Administrative Assistant, or similar role, preferably in an educational setting.
• International experience or exposure is preferred, especially in administrative or educational environments.
• Strong proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with administrative tools.
• Excellent time management, organizational, and multitasking abilities.
• Strong written and verbal communication skills, with attention to detail and professionalism.
• Ability to handle sensitive and confidential information with the highest level of integrity.
• Professional demeanor and the ability to effectively communicate with students, parents, staff, and external parties.
• Ability to prioritize tasks and work under pressure while maintaining a high level of accuracy and efficiency.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or a related field (or equivalent experience).
• Minimum of 2-3 years of experience in an administrative or secretarial role, preferably within a school or educational institution.
• International experience or exposure to diverse work environments is an asset.
• Strong organizational skills and attention to detail.