Job description

· Greet persons entering organization

· Answer telephone calls and transfer to the appropriate person.

· Take and relay messages

· Provide information to callers about projects

· Direct persons to correct division/department.

· Deal with queries from the public and customers

· Ensure knowledge of staff movements in and out of organization

· Monitor visitor access and maintain security awareness

· Provide general administrative and clerical support

· Prepare correspondence and documents

· Receive and sort mail and deliveries

· Maintain appointment diary either manually or electronically

· Organize conference and meeting room if necessary

· Monitor and maintain office equipment

· Control inventory relevant to reception area

· Maintain office organized and dust free.