Job Overview

We are looking for a US HR Onboarding Specialist to manage our onboarding process from start to finish. This is a work-from-office position located in Cybergate Way - Hitech City. You will play a crucial role in welcoming new employees and ensuring they have a smooth transition into their roles.

Qualifications and Skills

• Proven work experience as an US HR Onboarding Specialist or in a relevant HR role
• Hands-on experience with Human Resources Information Systems (HRIS)
• Basic knowledge of labor legislation
• Solid communication skills (verbal and written)
• Team spirit
• An ability to handle sensitive and confidential information

Roles and Responsibilities

• Create clear policies and employee handbooks that explain company operations
• Craft and send emails with information about the company and position, including work schedules, dress code, and parking options
• Prepare onboarding kits
• Welcome new employees upon their arrival and give them an office tour
• Introduce team members
• Gather and process paperwork, like contracts and non-disclosure agreements
• Coordinate company presentations and product demos
• Inform employees on their first tasks (e.g., which programs to download and how to activate their accounts)
• Ensure new hires have technical assistance to properly set up their hardware and software
• Distribute manuals, passwords, and guidelines, as needed
• Address new hires’ queries regarding their contracts and payroll
• Handling end-to-end onboarding and being the first point of contact for employees
• Sending onboarding paperwork, tax forms, I9 forms, client docs, etc., to new hires
• Initiating background checks
• Make a welcome call to consultants for induction and explain the policies and benefits
• Working with the team to achieve efficient onboarding and supporting them at every point. Reviewing their onboardings and sharing final approvals
• Responsible for submitting audit reports to clients
• Handle BGC screenings daily. Agencies used for screenings are Global HR, First Advantage, Hire Right, Sterling
• Provide training to new joiners and review their progress
• Participate in client meetings for any new changes to the system
• Interact with clients for any employment-related concerns
• Track timesheets weekly, i.e., attendance management, to ensure timely payment to candidates and timely billing from clients
• Being the first point of contact for employees, responsible for handling grievances and solving their issues on a timely basis
• Issue advance checks when needed
• Keep track of their leaves and make required adjustments along with informing the client if they are not informed
• Get in touch with clients in case of internal issues that bother contractors
• Create a personal database of joined employees along with open issues
• Complete exit formalities