Assistant to CEO (Administrative Work)

Reports to: Chief Executive Officer (CEO)

Location: Noida

Job Summary:

We are seeking an exceptional administrative professional to serve as the Assistant to our CEO. As the right-hand person to the CEO, you will provide high-level administrative support, ensuring seamless day-to-day operations, and facilitating strategic decision-making. Your expertise will enable the CEO to focus on driving business growth and success.

Key Responsibilities:

1. Calendar Management:

   - Manage the CEO's complex calendar, scheduling appointments, meetings, and travel arrangements.

   - Ensure optimal time allocation, avoiding conflicts and minimizing downtime.

2. Communication and Correspondence:

   - Handle incoming and outgoing correspondence, emails, and phone calls.

   - Draft, edit, and finalize letters, memos, and other documents on behalf of the CEO.

3. Meeting Preparation and Coordination:

   - Organize meetings, prepare agendas, and distribute materials in advance.

   - Take minutes, track action items, and ensure follow-up tasks are completed.

4. Project Management:

   - Assist in managing special projects, initiatives, and events.

   - Coordinate with internal teams, vendors, and stakeholders to achieve project goals.

5. Information Management:

   - Maintain accurate, up-to-date records and files (physical and digital).

   - Ensure confidentiality and handle sensitive information with discretion.

6. Travel Arrangements:

   - Book travel, accommodations, and itineraries for the CEO.

   - Prepare travel documents, including visas and expense reports.

7. Expense Management:

   - Process the CEO's expenses, ensuring compliance with company policies.

8. Special Tasks:

   - Perform various administrative tasks, such as data entry, document scanning, and mail distribution.

   - Provide backup support for other administrative staff as needed.

Requirements:

1. Education: Bachelor's degree in Business Administration, Communications, or related field.

2. Experience: 2+ years of experience in executive-level administrative support.

3. Skills:

   - Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

   - Excellent communication, organizational, and time management skills.

   - Ability to maintain confidentiality and handle sensitive information.

   - Strong problem-solving and analytical skills.

4. Personal Qualities:

   - Proactive, flexible, and adaptable in a fast-paced environment.

   - Discreet, professional, and courteous in all interactions.

5. Working Conditions:

- Work is performed in an office environment.

- May require occasional travel (less than 10%).

- Must be available to work flexible hours, including evenings and weekends, as needed.

6. What We Offer:

- Competitive salary and benefits package.

- Opportunity to work with a dynamic, growth-oriented company.

- Collaborative, supportive team environment.

- Professional development and growth opportunities.

If you are a highly organized, detail-oriented, and communicative individual with a passion for administrative excellence, please submit your application, including your resume and cover letter.