 Maintaining calendars – arranging, coordinating and prioritize complex scheduling and logistics.

 Providing telephone coverage – answering executive phones, taking accurate messages, knowing executive’s

where abouts at all times, handling urgent calls with appropriate judgment.

 Arranging (includes selection of date, time, and location) internal and external meetings & noting down the

minutes of the meetings (internal meetings typically require extensive coordination).

 Conducting extensive online and off-line research as requested.

 Composing and typing agendas and correspondence for special events, board meetings, committee meetings

and development activities.

 Responsible for handling all travel arrangements (domestic and international) including hotel

accommodations, airline reservations, Visa documentation, issuance of Passports rental cars, off-site meeting

venues.

 Arranging special meeting facilities (e.g. food, PC projector, etc.); sending meeting confirmation emails;

preparing and distributing meeting materials.

 Preparing various materials when requested, using PowerPoint, Word, and Excel.

 Handling special projects for the Director.

 Managing internal communications, including social media.

 Undertaking occasional receptionist duties.

 Sending occasional wishes to the clients.

 Maintaining Integrity and Professionalism.