Job Summary: We are seeking a highly motivated and organized administrative assistant to join our team. The ideal candidate will have excellent communication and organizational skills and a passion for providing top-notch service. 

Responsibilities:

As an administrative assistant, one of your key responsibilities would be to maintain and organize everything in the reception and office areas. This includes:

• Keeping the reception area clean and presentable at all times, ensuring that all furniture, equipment, and materials are in their proper place and free from clutter
• Organizing and maintaining the office supplies and equipment, ordering new items as needed, and ensuring that all equipment is in good working condition.
• Maintaining an organized filing system for office documents/vouchers and records, ensuring that they are easily accessible and secure.
• Coordinating with other departments and staff members to ensure that the office is running smoothly and efficiently.
• Managing the front office, greeting visitors, providing assistance as needed, and directing them to the appropriate person or area within the office.
• Additionally, as an office administrator, you will be responsible for overseeing the maintenance of the office area, such as making sure that the office equipment, including computers, printers, copiers, and phones, is in good working order. This includes coordinating with the IT department or the vendor for maintenance and repair as required.
• Maintain petty cash transactions with evidence and submit them to HR and the accountant.
• It's also important that you can handle the cleaning and maintenance contractors and supervise the cleaning staff to ensure that the office is kept in a clean and safe condition at all times.
• In summary, maintaining and organizing everything in the reception and office area is an important part of the Administrative Assistant role, requiring attention to detail, organizational skills, and the ability to work well with others.

Key Competencies: 

• Expertise: knowledge of Microsoft Office suite and ability to handle multiple tasks in a paced environment.
• Sharp: ability to communicate all attention details.
• Assistance: ability to build and maintain all the office needs, requirements, and equipment.
• Communication: You must have the ability to communicate effectively.
• Time management: ability to prioritize tasks and manage time effectively.
• Initiative: the ability to take initiative in organizational work and be proactive 
• Organization: the ability to keep track of multiple tasks and deadlines and maintain an organized workflow.