Lead Operations as an Office Manager at VidaXL!

Location: Hyderabad   

Experience: 7 - 12 years

🌟 About Us  

At VidaXL, we’re global leaders in e-commerce, striving to create innovative solutions and drive business success. We believe in a collaborative and supportive environment where you can grow, contribute, and thrive. Our work culture celebrates diversity and encourages personal development. Join our Hyderabad team to lead office operations and shape the future of our local and international impact! 

🎯 Your Role  

As the Office Manager for VidaXL India, you’ll play a key role in ensuring smooth office operations, from facility management to employee relations. You’ll be overseeing the HR, Facility, Marketing, Content, Project Management, and Order Management teams to drive efficient office operations. Here’s what you’ll be doing: 

• Facilities & Administration Management: Ensure a well-maintained, compliant workspace for employees in Hyderabad, overseeing vendors and local facilities in line with VidaXL policies.
• Employee Life Cycle Management: Lead and mentor the local HR team, managing recruitment, onboarding, performance, and development initiatives.
• Vendor Management: Identify and engage vendors to support seamless office operations and guest experiences.
• Operations Improvement: Continuously enhance local operations, ensuring compliance with both company policies and local laws.
• Employee Relations: Foster a positive work environment, addressing employee concerns and maintaining adherence to labour laws.
• Reporting & Communication: Oversee the communication of reports, including facility costs, employee retention, and overall satisfaction.
• Project Leadership: Guide teams on corporate-wide projects, ensuring alignment with global strategies.
• Resource Allocation: Manage financial resources and allocate manpower to achieve operational success.

💡 What You Bring  

• Education: Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Experience: 7-12 years in operational management, with a minimum of 3-5 years in office management and leadership roles.
• Skills: Proven expertise in facility management, HR, and vendor coordination; strong leadership, organisational, and communication skills.
• Attributes: Ability to manage multiple teams, resolve operational issues promptly, and maintain a productive and compliant workspace.

🌈 What We Offer  

• Innovative Environment: Work in a dynamic global company at the forefront of e-commerce.
• Professional Growth: Opportunities to lead operational improvements and influence office success.
• Supportive Culture: A collaborative workspace where diversity is valued and personal development is encouraged.

📜 Qualifications  

• Experience: Minimum 7 years of experience in managing office operations, including HR, facility management, and vendor coordination.
• Tech Skills: Strong leadership and problem-solving skills, with a proven track record of managing teams and ensuring office compliance.

✨ Why Join Us?  

At VidaXL, you’ll be a key driver of our Hyderabad office’s success, ensuring smooth operations and fostering a productive, compliant, and safe work environment. If you’re a seasoned office manager with a passion for people and operations, this is the perfect opportunity to lead in a dynamic, fast-growing company!

Ready to Join Us?  

Apply now and take the next step in your career as an Office Manager with VidaXL, where you’ll contribute to both local and global success!

Frequently Asked Questions 

1. What does the Office Manager role entail?

You will oversee the day-to-day operations of the Hyderabad office, including facility management, HR, and vendor coordination. You’ll also manage various teams to ensure smooth business operations.

2. What experience is required for this role?

A minimum of 7 years of experience in office management, including at least 3-5 years in a leadership role, is required. You should have experience managing teams, ensuring compliance, and handling operational challenges.

3. What qualifications should I have?

A Bachelor's degree in Business Administration, Human Resources, or a related field is preferred. Strong organisational, leadership, and communication skills are essential for success in this role.

4. What kind of teams will I manage?

You’ll be managing various teams, including HR, Facility Management, Marketing, and Operations. You’ll ensure their smooth functioning and oversee projects and day-to-day operations.

5. Will I handle vendor management?

Yes, you will be responsible for identifying and engaging vendors to ensure the Hyderabad office runs smoothly and efficiently.

6. What are the office hours and work culture like?

VidaXL fosters a collaborative work environment that promotes work-life balance. You’ll lead efforts to create a supportive and productive atmosphere in the office.

7. Is there room for career growth in this role?

Absolutely! VidaXL encourages professional growth, offering opportunities to lead major initiatives and contribute to the company’s global operations strategy.

8. What reports will I handle?

You’ll oversee the communication of management reports, including facility costs, employee retention, satisfaction, and overall office performance.

9. What kind of challenges will I face in this role?

You’ll be expected to resolve operational issues, manage teams, and ensure that the office complies with local laws and company policies while fostering a positive and productive work environment.

10. What can I expect during the interview process?

The interview process will focus on your experience managing office operations, your leadership skills, and your ability to handle operational and HR challenges.