ACCOUNTABILITIES:

Ensure appropriate coverage / compliance of PF / Superannuation / Gratuity for the establishments within the group.

• Collate, verify and submit all documents required for trust creation like IT exemption approvals, obtaining PF code numbers, obtaining PAN / TAN numbers etc.
• Ensure compliance relating to statutory payments and monthly / annual returns related to PF / Gratuity / Superannuation (as applicable)
• Ensure that the nomination forms for PF / Gratuity / Superannuation are submitted to the concerned authorities.
• Ensure timely issuance of members’ slips for PF from RPFC (Regional Provident Fund Commission)
• Ensure timely renewal of EDLI exemption requests with the PF trust as applicable.

Ensure timely and effective resolution of queries by external statutory authorities.

• Respond to and manage all inspection requests made by statutory authorities.
• Ensure submission of books of accounts to the PF Commissioner post receipt of the audited accounts from Team Leader – Accounts and Fund Management
• Ensure provision of all necessary data / information to the inspection authorities as and when required.
• Escalate to the Head of Department in case of any complex or non-routine issues (e.g.x co-ordination required with other internal departments etc.)

Ensure proper support for smooth handling of all Trust meetings.

• Review the notice and agenda prepared for the Trust meeting and ensure that same is circulated to concerned stakeholders.
• Provide support to the Team Leader – Process Owner for conducting periodical meetings of the trustees.
• Review / prepare the minutes of the meeting and ensure the same is signed by the chairman.

KEY DECISIONS

• Decision regarding adherence to compliance requirements with respect to all documents to be submitted for payment / renewals etc.
• Decision regarding accuracy of data for filing of returns on monthly and annual basis
• Decision regarding accuracy of data for actuarial valuation
• Decision regarding resolution of exceptional / non-standard issues

MAJOR CHALLENGES

• To ensure appropriate and timely response to various statutory inspections and related queries
• To ensure compliance with all the legal / statutory requirements with respect to retirals including contractor compliance

Skills

• Communication and Interpersonal Skills
• Analytical Skills
• Influencing Skills
• Decision Making Skills
• Execution Skills

Knowledge

• Knowledge of Laws relating to Provident Funds, Superannuation Gratuity and Trusts.
• Knowledge of secretarial aspects related to Trusts
• Knowledge of Reliance Standard Operating Procedures relating to PF, SA and Gratuity.
• Knowledge of settlement processes related to PF / SA / Gratuity
• Knowledge of Trust Accounting Practices and related Accounting Standards.
• Knowledge of Investments Options Funds Management.
• Knowledge of Banking Processes
• Knowledge of Laws relating to Income Tax.
• Changes in economic and regulatory framework
• Knowledge of ERP system deployed in the organization
• Knowledge of Performance Metrics and the nature of measurement