JOB DESCRIPTION

Job Role: Store Manager

SECTION I: BASIC INFORMATION

Outlines the count of employees reporting an

Job Role Variant: Store Manager

Job Position ID:

Job Family: Manufacturing

Grade/Level:

SECTION II: PURPOSE

A two to three line statement outlining the objective or the reason for which the job exists.

To manage the store inventory/material as per plant's requirement with the objective of maintaining optimum inventory levels & minimising cost, as per RIL policies, statutory compliances and approved budgets.

SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE

List of responsibilities attached to the role are documented below. These responsibilities are representative and the role holder is also responsible for any other job assigned by the superior authorities from time to time. This section is not intended to be an exhaustive listing of all activities done by the role holder. It should capture only the key responsibilities of the role.

Responsibilities

Policies, Processes & Procedures

• Conduct day to day activities & follow all relevant policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
• Adhere to established Standard Operating Procedures (SOPs) for inventory management, ensuring timely and periodic compliance with the prescribed protocols.
• Keep self abreast with leading practices & trends and contribute to the identification of continuous improvement of systems, processes and procedures.

Store/Inventory Management & Operations

• Perform store inventory analysis and ensure correct inventory materials are available as per plant's requirement.
• Monitor the liquidation process of surplus and obsolete materials, including spent catalysts, in compliance with established procedures.
• Support in ensuring continuous and uninterrupted supply by preventing stock losses, while effectively managing pipeline inventory levels.
• Collaborate with central inventory team to enhance systems and optimize inventory control techniques for streamlined operations.
• Manage the issuance and receipt of materials, ensuring timely availability of the right materials according to plant requirements for the respective categories.
• Manage stock reconciliation, stock transfer and inventory documents and ensure corrective measures wherever required.
• Coordinate with purchase department for updating purchase requisition (PR) & purchase order (PO) status.
• Collaborate with the central materials team, site Engineering & Maintenance (E&M), and site operations team to address critical materials management issues and ensure effective communication and resolution.
• Prepare MIS reports/dashboard for inventory modelling, analysis, etc. with clear classification on various types of materials viz. insurance, stock controlled, procure to consume, slow and fast moving etc.
• Participate in management audit review on site materials & comply with the audit observations.
• Ensure physical verification & preservation of materials as per SOP's.
• Establish and co-ordinate good inter-departmental relationship with customer orientation mindset.

Safety & Compliance

• Oversee compliance with statutory and regulatory requirements related to materials management, ensuring the store's operations are in accordance with legal standards.
• Ensure strict adherence to Health, Safety, Environment, and Fire (HSEF) guidelines, as well as First In, First Out (FIFO)/First Expired, First Out (FEFO) methodology for materials handling.
• Participate in management audit reviews concerning on-site materials, addressing any identified issues and implementing corrective actions.

People Management

• Contribute insights for operational-level manpower planning, facilitating the smooth execution of store operations with utmost efficiency.
• Ensure Store Members participate in trainings, covering areas such as chemical safety, material handling, and relevant compliance procedures.
• Ensure all training parameters and goals are achieved, contributing to a skilled and capable workforce.
• Guide, mentor and develop own team to take larger and complex responsibilities.

SECTION IV: SUCCESS METRICS

Metrics that are used to evaluate the success/performance of the role; specific targets do not need to be included as those would change from Y-o-Y.

• Turnaround time of receipt creation
• Demand to issue ratio
• Issue to Delivery cycle time
• Adherence to Safety compliances
• Zero Safety Incidents

SECTION V: OPERATING NETWORK

Key interactions which are essential to execute the role.

Key Interactions:

• Internal: Production, Engineering & Maintenance, Material, Warehouse, Quality, P&C, Purchase, Finance, IDT
• External: Vendors, Customers, Transporters

SECTION VI: KNOWLEDGE AND COMPETENCIES

Minimum qualification, technical competencies and capabilities which are essential to execute the role. It may not be a reflection of job holder's own qualification and competencies.

• Education Qualifications: Bachelor of Engineering or Technology (Mechanical/Electrical/Chemical)
• Experience (Must Have / Good to Have): 2 - 9 years of experience. Experience of supply management in similar plant operations environment; Experience in relevant E&M (preferably in rotary of petrochemical/refinery) and in functions like engineering, maintenance, planning, material, automation, material handling, procurement and contracts, etc.

Functional / Behavioural competencies required to execute the role

FUNCTIONAL COMPETENCIES

• Knowledge of Supply Chain Management
• Familiarity with Petrochemical/refinery Equipment's
• Understanding of Standard Maintenances Practices & Reliability
• Exposure to Equipment Spares, Bulk Materials, etc.
• Understanding of Inventory and Material Management
• Knowledge of Statutory Regulations and Safety Hazards
• Planning and decision making
• Experience of handling large teams

SECTION VII: CAREER MOVEMENTS

An outline of roles leading up to and out of the current role to contextualize career movement.

• Feeder Roles: Store Executive
• Possible Next Role Movement: Stores/Inventory Lead

Job Role ID:

Manager Job Position: Store Lead

Value Stream: Asset Operations

Sub-Job Family: Material Management

Location: