JOB DESCRIPTION
Job Role: Team Lead - Procurement & Contracting
Job Role ID:

SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
Job Role Variant: Sr. Team Lead - P&C Materials
Manager Job Position: Head- P&C - Materials
Job Position ID:
Value Stream: Money, Materials & Compliance
Job Family: Procurement & Contracts
Sub-Job Family: Procurement & Contracts
Grade/Level:
Location:

SECTION II: PURPOSE OF THE ROLE
To manage the project procurement and provide advisory for revenue procurement for a category/sub category, market intelligence, resource management and making sourcing strategies along with driving value engineering initiatives inline with internal guidelines, processes and standards

SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
Responsibilities

Policies, Processes and Procedures

• Assist in formulation of functional plans and ensure day-to-day execution in line with function standards & regulations
• Implement new initiatives/ projects as per established policies to meet future requirements
• Provide inputs for improvements in business processes, specifications and best practices
• Oversee execution of day-to-day project activities and technical performance across project group to ensure compliance with stipulated policies and procedures
• Drive adherence to best-in-class project management standards through upskilling of employees and deployment of relevant tools and technologies

Strategic Global Sourcing

• Review material requirement specifications, technical bid analysis reports, ensure timely floating of RFQ and receipt of quotations
• Collaborate with internal stakeholders to plan and manage requirements for category procurement, and monitor the entire Procure to Payment (P2P) cycle
• Aim to expedite P2P cycle by optimizing processes and costs in sourcing by using value engineering strategies (clubbing requirements, supply chain diversification, substitution etc.) and contribute to RIL's innovation, efficiency and competitive advantage
• Provide support to upstream team for deciding sourcing strategy based upon multiple inputs as market intelligence, global events, categorization of materials based upon reliability, urgency etc. and suggest risk mitigation plans
• Monitor the procurement as per agreed schedule, expedite the supplier inspection strategy and periodically guide downstream team
• Lead planning for regional sites related to the business and ensure resource availability and zero business interruptions
• Ensure compliance with relevant policies and procedures and manage risks associated with O&M contracts
• Implement delegated sourcing, execute compliance with define category strategies for respective site in order to resolve escalated issues related to statutory/audit compliances
• Monitor effective management of contracts, post-award at the respective sites and drive management of Procurement & Contracts customer interfaces with businesses

Vendor Management & Development

• Identify potential vendors within category assessing market trends, vendor performance and organizational and project requirements
• Manage strong relationships with key vendors to maintain RIL's strong competitive advantage in sourcing
• Coordinate with multiple stakeholders to ensure timely payments and support in resolving conflicts/issues
• Ensure that vendors comply with all relevant regulations and standards, such as environmental regulations and health and safety guidelines
• Utilize vendor performance data, including cost, schedule, and quality metrics, to identify areas for improvement and to drive continuous improvement
• Share future requirements and plan with vendors for increasing Vendor Managed Inventory (VMI) and oversee the execution of Annual Rate Contracts (ARC)

Stakeholder Management

• Coordinate with internal stakeholders, including operations, engineering, and finance teams, to ensure that the company's facilities are maintained in a safe and efficient manner, and that various activities are aligned with business priorities
• Coordinate with import licensing team to share required information for obtaining duty benefits by sharing required data, documents etc.
• Interact with project manager on a periodic basis to resolve any issues for timely execution as per project schedule

People Management

• Participate in recruitment activities & ensure retention / engagement of own team
• Set performance objectives of own team, evaluate / appraise team members and provide regular feedback & guidance
• Guide, mentor and develop own team to take larger and complex responsibilities
• Evaluate training and development requirements for own team and make recommendations for learning interventions

SECTION IV: SUCCESS METRICS

• Timely placement of orders
• Timely placement and delivery of materials and services
• 100% sourcing via RFX
• 100% order through MSL vendors
• New vendors developed
• Value engineering initiatives undertaken for cost saving/process improvement

SECTION V: OPERATING NETWORK
Internal: Process Validation team, FC&A, EXIM team, Project and Site teams, SAP team, COEs, Group Manufacturing Services (GMS), Indirect Taxation team, Legal team, Internal auditors
External: Suppliers, Vendors, Auditors, Detailed Engineering Consultants, Government bodies

SECTION VI: KNOWLEDGE AND COMPETENCIES
Education Qualifications

• A bachelor’s degree in Engineering with relevant specialisation as per category i.e. Mechanical/Electrical/Civil etc.; A master’s degree in management or equivalent is preferred

Experience

• Minimum 15 years of overall experience in a similar industry and category

Functional / Behavioral competencies required to execute the role
FUNCTIONAL COMPETENCIES

SECTION VII: CAREER MOVEMENTS
Feeder Roles: Team Lead- P&C - Materials
Possible Next Role Movement: Head - P&C - Materials