Job Description - Secretary for Leadership

Job accountabilities

• Taking down dictation and typing of agreements, etc.

• Maintain calendars, arrange, coordinate meetings and logistics

• Answer executive phones, take accurate message, handle urgent calls with appropriate judgment.

• Arrange (including selection of date, time, and location) internal and external meetings

• Handle all travel arrangements (domestic and international) including hotel arrangements, car, etc. accommodation, airline reservations, rental cars, off-site meeting venues.

• Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails

• Overall Administration

• Confidential records maintenance

• Filing of documents systematically

Skills & Competencies

• Good interpersonal communication skills

• Effective time and workload management

• Effective multi-tasking skills • Proficient in Microsoft Office and excel

• Pro-active, problem solving approach

• Ability to form good working relationships with a wide range of groups

• Self-motivated and able to work unsupervised and on own initiative

• Keen eye for detail and accuracy