JOB DESCRIPTION
Job Role: Head - Procurement & Contracting
Job Role ID:

SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
Job Role Variant: Head - P&C Materials
Manager Job Position: Chief Procurement Officer (CPO)
Job Position ID:
Value Stream: Money, Materials & Compliance
Job Family: Procurement & Contracts
Sub-Job Family: Procurement & Contracts
Grade/Level:
Location:

SECTION II: PURPOSE OF THE ROLE
To conceptualise and oversee the overall sourcing strategy for the assigned unit / projects for various direct material /engineering material procurement to aid in production of quality products and contributing ultimately on growth and profitability targets of O2C business

SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
Responsibilities

Functional Planning & Strategy

• Provide inputs in creating the procurement strategy inline with internal guidelines & create Annual Operating Plan (AOP) in consultation with GMS team
• Oversee end to end execution / implementation of functional plans and track achievement to functional targets/goals as per Annual Operating Plan
• Collaborate with leadership team to identify new initiatives/ projects and set operational plans that meet these future demands
• Participate in budgeting cycle & process and provide inputs on budget allocation for own sub-function/ team
• Oversee deployment of own budget and ensure efficient utilization and minimum variance in target v/s actual
• Stay abreast of the developments in the domain and identify best practices for in-house implementation

Procurement Operations

• Achieve the mandated product/spares quality through cost efficient and timely procurement within the budget
• Collaborate with multiple stakeholders as Business teams, technology teams etc. for implementing cost optimisation/value maximisation opportunities
• Review exception process against various KPIs and take suitable corrective actions
• Monitor current inventory levels vis a vis lead time to achieve timely replenishment and maintaining safety stock levels
• Oversee escalations for timely settlement of supplier related issues, commercial/dispute settlement against claims etc.
• Provide thought leadership on various developments in GST/tax structure to own team and ensure maximum availment of such prevailing benefits
• Oversee timely availment of GST credit by own team and intervene for any support needed e.g. relevant documents pending from supplier
• Review the Master Supplier List (MSL) on a periodic basis and update as per agreed frequency
• Guide teams to enter into strategic long term contracts with OEMs
• Facilitate technical services for chemical and catalysts performance enhancement and bring down costs.

Supplier Management & Development

• Identify potential suppliers for various procurement requirements and ensure adherence to established procedure for supplier evaluation
• Forge and maintain strong relationship with critical suppliers through frequent connect with their senior leadership team and providing adequate support
• Review supplier performance inline with their agreed obligations and create improvement plan / provide requisite support as required
• Communicate feedback on performance to respective suppliers and convey RIL expectations w.r.t performance standards

Policies, Processes and Procedures

• Create policies, processes, and procedures covering all areas of procurement operations and ensure adherence to relevant procedural / legislative requirements and internal guidelines
• Promote a culture of innovation and continuous improvement through adapting to changes in standards, changes in the business environment and adoption of leading practices
• Oversee escalated non-compliance cases and recommend processes to reduce non-compliance
• Stay abreast of latest developments in technology and provide direction to own team for digital technology adoption and adherence to established guidelines

Risk Management

• Stay abreast of various risks as geopolitical/supplier/location/currency based risks which could impact critical procurement and develop suitable contingency plans
• Achieve preparedness of own team to handle unforeseen emergencies such as natural calamities, geopolitical situations etc. to ensure continuity of procurement operations while minimum disruption in plant operations
• Oversee adherence and compliances towards HSE and RIL guidelines w.r.t all suppliers
• Oversee the closure of all audit points and ensure agreed actionable are implemented within timelines

People Management

• Participate in recruitment activities & ensure retention / engagement of own team
• Set performance objectives of own team, evaluate / appraise team members and provide regular feedback & guidance
• Guide, mentor and develop own team to take larger and complex responsibilities
• Evaluate training and development requirements for own team and make recommendations for learning interventions

SECTION IV: SUCCESS METRICS

• Timely placement of orders
• Timely procurement and delivery of materials and services
• On time payment to suppliers
• Timely closure of audit points
• 100% compliance to P&C processes, SOPs and systems
• Training hours for own team

SECTION V: OPERATING NETWORK
Internal: Manufacturing, Business, EXIM, Logistics, FC&A, Technology, Legal
External: Suppliers, Consultants, Freight Forwarders, Shipping Lines

SECTION VI: KNOWLEDGE AND COMPETENCIES
Education Qualifications

• A bachelor’s degree in Engineering or equivalent preferably in Chemical/Mechanical/Instrumentation/Electrical
• A master’s degree in management or equivalent is preferred

Experience

• 25+ overall years of total experience with a minimum 5 – 7 years in leadership position. Experience in plant O&M/projects is preferred

Functional / Behavioural competencies required to execute the role
Functional Competencies

• Knowledge of sourcing and procurement strategies, product and industry
• Experience in digital sourcing and procurement systems
• Knowledge of prevalent legislative and regulatory requirements
• Knowledge of standard contractual terms and conditions
• Commercial acumen (taxes, duties, trade agreements)
• Business acumen

Behavioral Competencies
NA

SECTION VII: CAREER MOVEMENTS
Feeder Roles: Sr. Team Lead - Materials (for Refinery/Petchem/Polymer/Engineering Material/Project)
Possible Next Role Movement: Chief Procurement Officer (CPO)