JOB DESCRIPTION

Job Role: Team Lead - P&C Services

Job Role ID:

SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE

Job Role Variant: Team Lead - P&C Services

Manager Job Position: Sr. Team Lead - P&C Services

Job Position ID:

Value Stream: Money, Materials & Compliance

Job Family: Procurement & Contracts

Sub-Job Family: Procurement & Contracts

Grade/Level:

Location:

SECTION II: PURPOSE OF THE ROLE

To manage contract finalisation & administration from receipt of Scope Of Work (SOW) to closure of contract and guide downstream team for process adherence and course correction

SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE

Responsibilities

Policies, Processes and Procedures

• Assist in formulation of functional plans and ensure day-to-day execution in line with function standards & regulations
• Implement new initiatives/ projects as per established policies to meet future requirements of various O&M contracts
• Provide inputs for improvements in business processes, specifications and best practices

Contract Awarding & Management

• Manage the operations & maintenance contracts, including reviewing Scope Of Work (SOW)
• Decide upon the type and kind of contract and managing changes as needed
• Review the RFQ documents prepared by downstream team
• Finalize Division Of Responsibility (DOR) in consultation with construction team
• Review internal cost estimates prepared by downstream team based upon prevailing rates and negotiate with potential contractors
• Jointly prepare the approval note and submit to Sr. Team Lead, resolve queries and thereafter award contracts
• Participate in kick-off meetings with contractors post award of contract
• Monitor effective management of contracts, review contractor work progress in consultation with stakeholders for respective sites
• Review contractor claims and settlement, issue notices/letters in consultation with stakeholders and handle change management

Vendor Development

• Develop and maintain strong relationships with key vendors and provide ongoing support in resolving disputes as needed
• Conduct initial screening for vendors to ensure compliance with all relevant regulations and standards, such as environmental regulations and RIL requirements to enhance the vendor pool
• Assist in aligning vendors to various internal laid procedures and compliance requirements
• Monitor and analyse vendor performance data, including cost, schedule, and quality metrics, to identify areas for improvement and to drive continuous improvement
• Coordinate with internal stakeholders as operations, engineering, and finance teams for timely resolution of conflicts

People Management

• Participate in recruitment activities & ensure retention / engagement of own team
• Set performance objectives of own team, evaluate / appraise team members and provide regular feedback & guidance
• Guide, mentor and develop own team to take larger and complex responsibilities
• Evaluate training and development requirements for own team and make recommendations for learning interventions

SECTION IV: SUCCESS METRICS

• Contract finalization within agreed period
• % contracting resource saturation – in line with agreements and site requirements
• 100% process compliance
• 100% audit compliance
• Improvements proposed
• %Cost savings

SECTION V: OPERATING NETWORK

Internal: Projects Team, Construction team, Operations team, Engineering team, Finance team, etc.

External: Contractors

SECTION VI: KNOWLEDGE AND COMPETENCIES

Education Qualifications

• A bachelor’s degree in Engineering or a master’s degree in Management of Business Administration (MBA) (preferred)

Experience

• 8-12 years of experience in procurement, supplier negotiation and contracts preferably in oil/ petrochemicals major or process industries

Functional / Behavioral competencies required to execute the role

FUNCTIONAL COMPETENCIES

SECTION VII: CAREER MOVEMENTS

Feeder Roles:

• Sr. Buyer

Possible Next Role Movement:

• Sr. Team Lead