JOB DESCRIPTION

Job Role: Buyer

Job Role ID:

SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE

Outlines the count of employees reporting and financial and geographic scope of the role

Job Role Variant: Contracts Engineer

Manager Job Position: Contracts Manager

Job Family: Procurement & Contracts

Sub-Job Family: Procurement & Contracts

Value Stream: Money, Materials & Compliance

A two to three line statement outlining the objective or the reason for which the job exists.

SECTION II: PURPOSE OF THE ROLE

Location: To support the end-to-end contract lifecycle execution i.e. pre and post-award management by understanding requirements, identifying pre-qualified vendors, tender preparation, inviting bids, technical & commercial negotiation in line with RIL standards aligned to Procurement & Contracting (P&C) objectives and guidelines

List of responsibilities attached to the role are documented below. These responsibilities are representative and the role holder is also responsible for any other job assigned by the superior authorities from time to time. This section is not intended to be an exhaustive listing of all activities done by the role holder. It should capture only the key responsibilities of the role

SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE

Responsibilities

• Assist Category / Contract Manager in sourcing of critical contracts by selection and evaluation of vendors; find target vendors based on brief of package, planning for assigned items as per the target timelines, and preparation of contracting plan in compliance with agreed terms and conditions
• Support the thorough pre-qualification of vendors by specifying sourcing events, conducting technical validation with help from internal stakeholders
• Develop Internal Cost Estimates as per defined procedures and processes
• Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required
• Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms
• Participate in commercial negotiation meetings, negotiate and finalize price as per scope given
• Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards
• Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency
• Ensure generation of Purchase Order (PO) as per established procedures & processes
• Use the SAP system optimally to drive efficiency and cost optimization
• Set up Kick-Off Meeting (KOM) with internal stakeholders and vendors
• Ensure timely expedition for mobilisation of resources as per contract requirements and attend periodic progress review meetings
• Participate in vendor sites visits to ensure compliance with agreed contractual terms & conditions
• Gather feedback from contractor, expediting team, and supplier to identify areas of improvements and implement resolutions as per plan
• Implement change management processes effectively as per set guidelines, procedures and standards and seek approval for extension of time, and variation in quantity
• Coordinate with internal stakeholders i.e., project engineers, plant engineers FC&A for resolution of issues as performance security payments, GST queries etc.
• Review received claims and submit to Engineer In Charge (EIC), arrange various meetings, coordination for documentation as required to ensure timely settlement of claims
• Identify possible areas of dispute amongst the vendors, contractor(s) take the necessary proactive measures as per the established procedures and guidelines

Job Position ID

Grade/Level

Pre-Award Management

Post-Award Management

Supplier Relationship

• Engage with vendors on a regular basis to share organizational requirements and work on the identified constraints
• Gather feedback from Engineer In-Charge (EIC) and supplier, analyse the feedback and share consolidated reports to Project Category Manager and respective Contracts Lead to ensure system of continuous improvement
• Ensure vendor performance as per end-user needs, identify areas of improvements, and share recommendations with Contract Manager as per overall goals and objectives

Policies, Processes and Procedures

• Support the Contract Manager in creating the Procurement Strategy & supporting in execution of overall contracts plan
• Conduct day-to-day contract activities and follow all relevant policies, processes, standard operating procedures and instructions so that contract work is carried out in a consistent and controlled manner
• Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures

Metrics that are used to evaluate the success / performance of the role; specific targets do not need to be included as those would change from Y-o-Y

SECTION IV: SUCCESS METRICS

• Ordering of contracts within timeline & approved budget
• Change Management within stipulated timelines
• Claims Management
• Major Ordering through ARC (Annual Rate Contracts) - Applicable for O&M Team only

Key interactions which are essential to execute the role. This will include both internal and external stakeholders

SECTION V: OPERATING NETWORK

Internal

- P&C, Construction Managers, Project Management Team, FC&A, HR & IR, Engineering Teams, Legal

Key Interactions:

External

- Vendors, Consultants

Minimum qualification, technical competencies and capabilities which are essential to execute the role. It may not be a reflection of job holder's own qualification and competencies

SECTION VI: KNOWLEDGE AND COMPETENCIES

Education Qualifications

• Bachelor in Engineering or Technology
• Masters in Business Administration (Desirable)

Experience

• 4 to 6 years of experience in construction, operations, maintenance, exploration sites or similar field

FUNCTIONAL COMPETENCIES

BEHAVIORAL COMPETENCIES

Functional / Behavioural competencies required to execute the role

• Techno-commercial acumen
• Knowledge of Cost Estimation
• Market Intelligence
• Knowledge of working on platforms as SAP or equivalent
• Legal understanding of contractual terms

NA

An outline of roles leading up to and out of the current role to contextualize career movement

SECTION VII: CAREER MOVEMENTS

Feeder Roles

- Graduate Engineer Trainee

Possible Next Role Movement

- Sr. Contracts Engineer