Job Description

Position Title & Name

Team Member- Procurement and Commercial

Location (Field/ HO/Site)

HO RCP Ghansoli

Business/Function/Site

Reliance Foundation

Location

Mumbai

Organization profile

Reliance Foundation (RF) is today one of the largest CSR Foundation. The Foundation is currently focusing on creating change in areas of Rural Transformation, Health, Education, Sports for Development, Disaster Management, Gender and Women’s Empowerment, Arts, Culture & Heritage and Urban Renewal. The activities of Foundation cover over 550 districts across India.

To know more about Reliance Foundation, visit our website: www.reliancefoundation.org

Read our latest Annual Report on https://www.reliancefoundation.org/AnnualReport-2020-2021/v1/index.html

Job Purpose

The incumbent for this role will play a key role in ensuring that all commercial transactions are properly executed and compliant with respect to various RF policies/statutory laws and regulations.

The scope of work covers all entities that are part of Reliance Foundation Group which includes, Trusts, Societies and Section 8 Companies. This is a group level position and the incumbent will work closely with the other P&C teams at RF level and the larger Reliance ecosystem.

Roles & Responsibility and Outcomes (KPI)

Roles & Responsibilities

• Vendor Management
• Alternate vendor development in consultation with programmes/users and central P&C function - GMS (Group manufacturing services) for mitigating risk of dependency on major vendors.
• Manage central database of vendors
• Vendor Master Review and periodic updation
• Undertake Commercial Negotiations
• All procurements are made with the following principles,
• Propriety and Genuineness
• Best value for money
• Generate cost savings
• Objectively and impartially undertake the negotiations in the best interest of the company
• Finalisation of Annual rate contract (ARC)
• Finalization of programme wise ARC and monitoring the same Increasing Annual rate contract (ARC) coverage for revenue contracts year on year basis by regular monitoring of spend analysis.
• From Drafting of contract till final allotment & administration
• Post award contract administration / management: Taking overall responsibility & ownership of contracting process end to end i.e. management w.r.t. resource mobilization, job execution etc.
• Timely compliance of statutory /labor compliances /regulations: Monthly monitoring with structured interactions in close association with corporate IR cell & counseling non-performing contractors.
• Contractor performance management- Standardization of contractor performance evaluation process across programmes.
• Safety compliance & risk management- All the defined latest HSEF guidelines/requirements to include the awarded contracts
• Designing and Monitoring Standard Operating Processes (SOP) for Procurement and Commercial Function
• Develop and publish standard checklist for commercial negotiations
• Have weekly meeting with Team Lead – FC&A and CFO to discuss outcomes of all commercial negotiations before proceeding for generating Purchase Order
• Take Guidance from the Central Procurement Team at Reliance for Commercial negotiations, Issuance of work contracts etc
• Maintain and publish various performance related MIS and dashboard including Monitoring Procurement Budget Vs Actuals and publishing variance reports
• Any other related work as may be delegated and required within FC&A/P&C Function

Experience & Educational Requirements

EDUCATIONAL QUALIFICATIONS:

Include Additional Certification Required if any

OTHER REQUIREMENTS:

Necessary:

• MBA/PG Diploma in Materials Management/Chartered Accountant
• 2-3 years’ experience in similar capacity

Desirable

• Technical (desirable)
• Databases
• Prior experience with Development Sector (CSR) procurement and negotiations.
• Knowledge of SAP- MM Module, Tableau, FICO
• Well versed with Finance Management and Governance System or its equivalent
• MS Office – Word, Excel, Power Point

Personal

• Entry-level position with a focus on procurement
• Basic understanding of procurement policies, financial regulations, and ethical standards.
• Strong attention to detail and analytical skills.
• Effective communication and interpersonal skills.
• Ability to work under pressure
• Planning & Prioritization
• Process Documentation and Analytical skills
• Communication and Stakeholder Management