Job brief

We are looking for a responsible Administrative Assistant with 5+ years of experience to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Administrative Assistant responsibilities include:

•            Handling administrative requests and queries from senior managers

•            Organizing and scheduling appointments & Meetings for senior Management

•            Planning meetings and taking detailed minutes.

Responsibilities

•Answer and direct phone calls

•Organize and schedule appointments

•Plan meetings and take detailed minutes

•Write and distribute email, correspondence memos, letters, faxes and forms

•Assist in the preparation of regularly scheduled reports

•Develop and maintain a filing system

•Update and maintain office policies and procedures

•Order office supplies and research new deals and suppliers

•Maintain contact lists

•Book travel arrangements

•Submit and reconcile expense reports

•Provide general support to visitors

•Act as the point of contact for internal and external clients

•Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements and skills

•Proven experience as an Administrative Assistant/ Office Admin Assistant