Job Overview:

We are looking for an experienced Admin Manager to oversee all aspects of office administration, ensuring smooth operations and a productive work environment. The Admin Manager will be responsible for travel management, vehicle management, facility maintenance, stationery supplies, kitchen and canteen operations, and other day-to-day office requirements.

Key Responsibilities:

• Office Administration: Oversee the daily office operations, ensuring all office facilities and services function effectively.
• Travel Management: Coordinate and manage employee travel arrangements including flights, accommodations, and itineraries.
• Vehicle Management: Maintain and monitor company vehicles, ensuring timely servicing, insurance renewals, and fuel management.
• Maintenance & Repairs: Ensure all office infrastructure and equipment are well-maintained, managing repairs, security, and facility upgrades as required.
• Stationery & Supplies: Manage the inventory of office supplies, including stationery, and ensure timely replenishment as needed.
• Kitchen & Canteen Management: Oversee the kitchen and canteen facilities, ensuring hygienic and cost-effective food services for employees.
• Vendor Management: Negotiate and manage contracts with vendors and service providers for office supplies, maintenance, and travel.
• Budget Management: Monitor and control expenses related to office administration, ensuring alignment with the allocated budget.
• Policy Implementation: Develop and enforce policies related to office operations, travel, and facility usage to ensure compliance and efficiency.
• Team Coordination: Supervise and manage administrative staff, ensuring that duties are carried out effectively.
• Event Management: Support in organizing internal events, meetings, and conferences as required.
• Health & Safety: Ensure compliance with health and safety regulations within the office environment.

Qualifications:

• Bachelor’s degree in business administration or a related field.
• Proven experience (5+ years) in office administration, facilities management, or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in office management software (e.g., MS Office, ERP systems).
• Ability to handle pressure and manage multiple tasks effectively.

Preferred Skills:

• Experience with travel and vehicle management.
• Familiarity with office budgeting and cost management.
• Knowledge of health, safety, and compliance regulations.