Company Name : Quarterfold Printabilities Pvt. Ltd.

Position : Pre and Post Shipment Executive (Documentation Executive)

Location : Taloja MIDC

Website : https://quarterfoldltd.com

Job Summary:

The Job Summary: Pre and Post Shipment Executive is responsible for coordinating and managing all aspects of pre-shipment and post-shipment activities, ensuring smooth logistics and export processes. This role involves managing documentation, coordinating with freight forwarders, handling shipping schedules, and ensuring that all shipments are compliant with international shipping and customs regulations.

Key Responsibilities:

Pre-Shipment Responsibilities:

Documentation and Compliance:

Prepare and manage all pre-shipment documentation such as invoices, packing lists, certificates of origin, and bills of lading.

Ensure all documents comply with export regulations and client requirements.

Coordinate with various departments to obtain necessary shipping approvals and documents.

Coordination with Vendors and Freight Forwarders:

Liaise with freight forwarders, shipping lines, and transport companies to arrange transportation for shipments.

Schedule pick-ups and delivery of goods, ensuring timely and cost-effective shipment arrangements.

Track and monitor shipments to ensure timely dispatch and delivery.

Quality Check:

Ensure that the goods are packed as per the client’s specifications and export standards.

Work closely with the quality control department to inspect products before shipment.

Customs and Regulatory Compliance:

Handle customs clearance procedures and ensure compliance with relevant export regulations.

Prepare customs declarations and coordinate with customs agents for smooth clearance.

Post-Shipment Responsibilities:

Follow-Up on Shipments:

Track and monitor shipment progress until the goods reach their destination.

Communicate with clients and freight forwarders to provide shipment status updates.

Documentation for Post-Shipment:

Prepare and submit all necessary post-shipment documents, including proof of delivery (POD), certificate of origin, and export documentation for bank negotiation.

Handle shipping discrepancies and coordinate with clients or carriers to resolve any issues.

Invoicing and Payments:

Assist in generating post-shipment invoices and ensure timely submission to clients for payment processing.

Follow up on payments related to export shipments and coordinate with the finance department for any discrepancies.

Customer Service:

Address any concerns or queries from customers regarding shipments.

Maintain good relationships with clients, ensuring satisfaction with the delivery process.

Reporting:

Prepare regular shipment reports and maintain accurate records of all pre and post-shipment activities.

Analyze shipment data to identify areas for improvement and cost-saving opportunities.