Company Name : Quarterfold Printabilities Pvt. Ltd.

Website : https://quarterfoldltd.com

Position : Administration Manager

Location : Taloja MIDC

Address : *Quarterfold Printabilities Pvt. Ltd.

Plot B-8, Taloja MIDC, Near Pendhar Phata

Near Mahanagar Gas Pump

Taloja, Navi Mumbai

Maharashtra – 410208

Job Description: Administration Manager

Position Overview: The Administration Manager is responsible for overseeing and coordinating the administrative functions of a manufacturing plant to ensure smooth daily operations. This role involves managing office support functions, compliance, employee services, facility management, and vendor relationships while supporting the plant's overall business objectives. The Administration Manager ensures that the plant operates efficiently, safely, and in compliance with company policies and government regulations.

Key Responsibilities:

1. Administrative Operations:

• Supervise and coordinate all administrative activities to support manufacturing operations.
• Develop and implement efficient administrative processes and policies.
• Maintain accurate records, documentation, and reports related to plant operations.

2. Facility Management:

• Oversee the maintenance, safety, and cleanliness of the plant facilities, including office spaces, storage areas, and production floors.
• Ensure proper functioning of utilities, equipment, and infrastructure.
• Coordinate with vendors for facility repairs, maintenance, and improvements.

3. Human Resources Support:

• Assist with onboarding, training, and orientation programs for new hires.
• Manage employee attendance, timekeeping systems, and administrative tasks related to payroll.
• Address employee grievances related to administrative issues and escalate when necessary.

4. Compliance and Risk Management:

• Ensure compliance with local, state, and federal regulations, including safety, health, and environmental standards.
• Maintain plant security and coordinate emergency preparedness plans.
• Monitor and implement safety policies and support compliance with OSHA and other workplace regulations.

5. Procurement and Vendor Management:

• Manage procurement of office supplies, tools, equipment, and services required for plant operations.
• Negotiate contracts and maintain relationships with vendors and service providers.
• Monitor budgets and control costs for administrative expenses.

6. Reporting and Budgeting:

• Prepare and present regular reports on administrative operations, expenses, and compliance.
• Develop and manage the budget for administrative and facility functions.
• Identify cost-saving opportunities without compromising quality or safety.

Key Skills and Competencies:

• Strong leadership and organizational skills.
• Excellent communication and interpersonal skills.
• Problem-solving and decision-making abilities.
• Knowledge of compliance, safety regulations, and facility management.
• Proficiency in MS Office and enterprise resource planning (ERP) systems.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field. A master’s degree is a plus.
• 5+ years of experience in administrative management, preferably in a manufacturing or industrial setting.
• Familiarity with safety standards (e.g., OSHA regulations) and operational requirements in a manufacturing environment.
• Proven experience in vendor management and facility oversight.

Work Environment:

• Office and manufacturing plant setting with occasional exposure to production areas.
• May require occasional travel to vendor sites or company headquarters.

This role is vital to ensuring the smooth operation of the manufacturing plant, supporting productivity, compliance, and a safe working environment for all employees.