Admin Executive job description-

Job responsibilities include managing contracts and price negotiations with office vendors and service providers, organizing office operations and procedures, managing accounts and invoicing, coordinating with the IT department on all office equipment, ensuring that all items are invoiced and paid on time, ensuring accurate and timely reporting, assisting with new hire onboarding, carrying out the process of inbound/outbound calls and ROC filing.

Skills-

Knowledge of Office Administrator duties, systems, and processes, as well as proficiency in MS Office, are necessary for this position (MS Excel and MS Outlook, in particular)

• Practical knowledge of office equipment (e.g., fax machines and printers).

• Excellent attention to detail and problem-solving abilities.

• Good Communication skills. Both Spoken and Written.

• Excellent time management skills and the capacity to multitask and priorities work.

Job description

· Manage contract and price negotiations with office vendors, service providers

· Organize office operations and procedures

· Manage accounts and invoicing

· Coordinate with IT department on all office equipment

· Ensure that all items are invoiced and paid on time

· ensure accurate and timely reporting

· Provide general support to visitors

· Assist in the onboarding process for new hires

· Managing the process of inbound and outbound calls

· ROC filing

Requirements To Be Successful In This Role

· Knowledge of Office Administrator responsibilities, systems and procedures

· Proficiency in MS Office (MS Excel and MS Outlook, in particular)

· Hands on experience with office machines (e.g. fax machines and printers)

· Excellent time management skills and ability to multi-task and prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational and planning skills in a fast-paced environment

Basic Admin duties

Making invoices

Monitoring dispatch department

Dealing with queries on the phone and by email.

Act as the point of contact between the executives and internal/external clients

Undertake the tasks of receiving calls, take messages and routing correspondence

Maintain diary, arrange meetings and appointments and provide reminders

Skills :-

Communications Skills

Tally Excel