Job description

Hiring Asst Manager/Manager Contracts - MEP with 7 to 12 years of experience. The role will be responsible to prepare, review, negotiate, and administer contracts and purchase orders for all MEP packages. Ideal candidate should have good Knowledge about MEP package and products and vendors.

Role & responsibilities:

• MEP items sourcing and procurement and Contracts Management
• Vendor Management, New Vendor Acquisition, Vendor empanelment, Vendor Negotiations, Evaluates competence of vendors for MEP packages.
• Due Diligence of new vendors / Contractor / Service providers / consultants
• Prepare and Maintains database regarding vendors for MEP packages and product(s).
• Collect all details required from vendors for getting finance feedback and organize site visits for quality report about vendors in coordination with projects/quality inhouse team.
• Support for Budget preparation by preparing all estimate required by taking vendor quotes.
• Receive Indents/requirement from projects team and follow up for indents based on project timelines.
• Confirm Indent details received are adequate for Floating RFPs / RFQ else follow up and get the required details in complete for tenders from respective internal stake holders.
• Budget review and confirmation about indents received are within Budget.
• Prepare estimates for the BOQs received.
• Evaluate technically any discrepancies, ensure all items covered to avoid Non tender items.
• Prepare RFPs/RFQs as per company standard based on value of the packages.
• Prepare contract strategy for major packages and present to internal stakeholders before floating of tenders. Based on the feedback finalize the contract strategy and circulate details with MOM.
• Follow up with vendors for technical queries.
• Checking comparative statement commercial & technical & report various changes in conditions & negotiations to bring quotes at same platform.
• Preparation of rate analysis for various items
• Scrutinize various general & Special terms & condition of contracts
• Responsible for check, review and monitor the contractual obligations like Bank Guarantees, Insurances, statutory compliances and claims
• Organize Pre bid meeting with all stakeholders and record and circulate MOMs
• Follow up with technical inhouse team (Design team/project team for inputs for revision if any and circulate along with MOM to vendors for Quotes.
• Follow up with vendors for quotes and upon receipt of quotes, prepare comparative inline with all technical and commercial points.
• Evaluates vendor proposals to ensure that all requirements are met.
• Confirms that terms and delivery dates are accurate
• Compares bids from vendors and determines, or assists with determination, to whom contracts will be awarded.
• Conduct meeting with vendors further as required, Negotiate, and get best quotes and terms.
• Prepare final Tender approval note with all supporting documents based on the final quote and present to Pricing committee members for approvals and organize meeting with final shortlisted vendors for finalization with PC members/Directors office.
• Reviews final cost proposals and pricing information, Terms & conditions thoroughly.
• Prepares and administers contracts and purchase orders with specific vendors finalized and release of orders intime with relevant order numbers and uploaded the orders in database and circulate to respective stakeholders.
• Arrange Kick of meetings for introduction and handover details to respective stakeholders
• Discuss and get the draft Bank Guarantees from vendors and confirm it through accounts team.
• Follow up till advance payments are made to vendors and submit performance security and retention BGs respectively to accounts.
• Internal Office Memo (IOM) preparation for getting approvals sought for budget due to cost & quantity variation, explain to respective stakeholders and get signoff for order release. Update details in Budget through project controls team.
• Attend Interim Review meetings regularly, and update status of projects & packages.
• Drive towards closure of packages by follow up with all stake holders and vendors to meet timelines.
• Actively participate in BOQ Standardization/Specification standardization in coordination with OEMs and Internal stakeholders.

Preferred candidate profile:

• B.E/B.Tech in Electrical or Mechanical Engineering with 7 to 12 years' experience in MEP Contracts & Procurement within real estate sector.
• Well versed with MEP subjects & product.
• MS office package (Word, Excel, PPT), AutoCad.
• Good Knowledge about MEP package and products and vendors.