An Administrative Officer helps manage the daily operations of an office, making sure everything runs smoothly. They handle tasks like organizing meetings, managing office supplies, keeping records, and helping other staff members.

Key Responsibilities:

1. Office Management:

• Make sure the office is running smoothly every day.
• Order supplies when needed and keep track of them.
• Ensure the office is clean and organized.

1. Staff Support:

• Help manage the schedules of staff and supervisors.
• Assist in hiring and training new employees.
• Supervise other office support staff.

1. Budget and Finances:

• Help manage the office budget and keep track of spending.
• Handle invoices and payments for office expenses.

1. Record Keeping:

• Keep records of office documents and files organized.
• Ensure sensitive information is kept private and secure.

1. Communication:

• Answer phone calls and emails.
• Write reports, letters, and other documents.
• Share information within the office and with outside contacts.

1. Meetings and Events:

• Schedule and organize meetings and office events.
• Prepare meeting agendas and take notes during meetings.
• Help arrange travel plans for staff if needed.

1. Compliance:

• Make sure the office follows company policies and rules.
• Help with audits or inspections if needed.

1. Data Management:

• Keep track of important office data and information.
• Manage employee attendance and records.

1. Problem-Solving:

• Help fix any office problems that come up.
• Find ways to make office work more efficient.

Skills and Qualifications:

• A degree in Business or a related field.
• Experience in office work or management.
• Good at organizing and multitasking.
• Strong written and spoken communication skills.
• Good at using computer programs like Word and Excel.
• Can work both independently and with a team.
• Professional and can keep information private.

Additional Skills (Nice to Have):

• Experience with project management tools.
• Knowledge of HR practices like managing payroll.
• Understanding of office rules and regulations.