Job Description: Administrative Officer – PhD Assistance Company

Position: Administrative Officer

Location: Nagercoil

Employment Type: Full-time/Part-time

Experience: 5-10 years in administration, preferably in academic or research-related services

Job Overview:

The Administrative Officer will play a crucial role in ensuring the smooth and efficient operation of administrative processes within the PhD assistance company. The role involves coordinating office activities, managing documentation, supporting research consultants, and assisting clients with administrative inquiries.

Key Responsibilities:

1. Office Administration & Coordination:

• Manage day-to-day administrative tasks, including scheduling meetings, handling correspondence, and maintaining office supplies.
• Ensure smooth office operations by coordinating with internal departments and external vendors.

1. Client Support & Communication:

• Assist PhD candidates with inquiries related to research services, timelines, and documentation requirements.
• Maintain client records and ensure timely communication regarding project updates.

1. Document Management:

• Prepare and maintain essential academic and business documents, including invoices, agreements, and research proposals.
• Ensure proper filing and retrieval of client and project-related documents.

1. Project Coordination:

• Assist in tracking PhD research projects and ensure timely follow-ups with research consultants and scholars.
• Coordinate with subject matter experts, editors, and statisticians to streamline project workflows.

1. Compliance & Reporting:

• Ensure compliance with company policies, academic standards, and confidentiality agreements.
• Prepare reports on administrative activities, project progress, and client interactions.

1. HR & Recruitment Support:

• Assist in onboarding new employees, maintaining attendance records, and handling leave applications.
• Coordinate training sessions and workshops for employees and research consultants.

Qualifications & Skills:

• Bachelor’s or Master’s degree in Business Administration, Management, or a related field.
• Prior experience in an administrative role, preferably in an academic or research organization.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and project management tools.
• Knowledge of academic research processes and PhD assistance services is a plus.

Benefits:

• Competitive salary and incentives
• Professional growth opportunities
• Flexible work environment
• Exposure to academic and research-oriented projects