Job Overview

Full-time Executive Assistant role at Om Sai Global HR Service in Gurgaon. Competitive salary range. Join a team of 2-10 employees in the HR Consulting industry.

Roles and Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly or quarterly reports.
• Oversee the performance of other clerical staff.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system
• Provide high-level administrative support to the Executive Director
• Manage executive's calendar and schedule appointments
• Coordinate meetings, conferences, and travel arrangements
• Prepare reports, memos, and presentations for the executive team
• Handle confidential information and maintain discretion
• Assist with special projects and initiatives as assigned

Qualifications and Skills

• Work experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Excellent verbal and written communications skills.
• Discretion and confidentiality
• Calendar Management
• Communication Skills
• Organization
• Problem Solving
• Time Management
• Confidentiality
• Adaptability
• Attention to Detail