Company Overview

NV5 Mission Critical, a distinguished name in the construction industry, is renowned for its engineering expertise that is focused specifically on mission-critical sectors. By joining forces with IDA International and Advanced Technologies, we ensure our engineers remain the best in their field, equipped with unparalleled reliability and dependability. Based in Hong Kong, our team operates across Greater China, ASEAN, India, and the Middle East, continually striving to be the pinnacle of engineering excellence.

Role Overview – Document Controller

We are seeking a dedicated and results-oriented Document Controller to manage and streamline the documentation processes for our Data Center design projects. The ideal candidate will ensure accurate and efficient document control, maintain confidentiality, and support the design team's administrative needs. Proficiency in document management tools and excellent organizational skills are essential.

Key Responsibilities

1) Document Management:

• Review and update technical documents, including manuals, workflows, and design files.
• Organize, store, and maintain document records in appropriate locations.
• Manage the flow of documentation within the organization, ensuring timely distribution to relevant teams.

2) Accuracy and Compliance:

• Check documents, such as contracts, for accuracy and ensure they meet project and regulatory requirements.
• Maintain confidentiality of sensitive information, including terms of agreement and proprietary designs.

3) Collaboration and Accessibility:

• Facilitate document retrieval and sharing for internal teams and clients as requested.
• Collaborate with cross-functional teams to streamline document approval processes.
• Enable remote collaboration using cloud-based platforms and advanced document management systems.

4) Reporting and Tracking:

• Prepare ad-hoc reports on project progress and document status as needed.
• Track and archive all versions of documents to ensure version control and compliance with industry standards.

5) Digital Workflows and Tools:

• Manage digital document workflows using tools like SharePoint, Smartsheets, AutoCAD, Procore and other document management systems.
• Ensure all processes comply with regulatory and industry standards.

Preferred Candidate Profile

1) Education: Bachelor’s degree in a relevant field.

2) Experience: 3 to 6 years of experience as a Document Controller, preferably in design consultancy or construction industries.

3) Technical Proficiency:

• Expertise in AutoCAD, SharePoint, and Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with project management tools like SmartSheets, Procore or similar platforms.

4) Skills:

• Strong organizational and multitasking abilities.
• Excellent communication skills for interfacing with internal teams and clients.

Why Join Us?

• Be part of a pioneering team delivering innovative Data Center designs.
• Work in a collaborative environment with opportunities for growth and professional development.
• Contribute to projects that shape the future of critical infrastructure.