Company Overview

NI CONSULTING SERVICES is a leading HR consultancy firm specializing in payroll processing services. Our dedicated team ensures accurate and timely payment to each employee. With expertise in labor legislation and compliance, we provide customer-specific payroll processing services with 100% accuracy.

Job Overview

We are seeking a highly organized and detail-oriented Executive Assistant to support our senior executives. As an Executive Assistant, you will provide administrative support and ensure the smooth operation of our executives' day-to-day activities. This is a mid-level position requiring 4 to 6 years of experience. The role is based in Chennai, Tamil Nadu, India and is a full-time position.

Qualifications and Skills

• Proven experience as an Executive Assistant or similar role for 4 to 5 years.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Good typing speed and accuracy.
• Ability to draft professional emails and correspondence.
• Experience in handling travel arrangements and reservations.
• Proficient in computer usage and technology.
• Ability to maintain confidentiality and exercise discretion.
• Female candidates preferred.

Roles and Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Screen and respond to emails, letters, and phone calls on behalf of the executives.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate meetings, conferences, and events, including catering and logistical arrangements.
• Take meeting minutes and follow up on action items.
• Conduct research and prepare briefing materials for meetings and presentations.
• Handle confidential and sensitive information with discretion.
• Assist in the preparation of reports and data analysis.
• Maintain and organize executive files and records.
• Perform general office duties, including ordering supplies and maintaining office equipment.
• Provide support to other team members and perform ad-hoc administrative tasks as needed.