Job description for Executive Secretary – Personal and Business Operations

Job Summary:

The Personal Secretary with Operations will be responsible for providing high-level administrative support to the executive team and our director, including scheduling, correspondence, and travel arrangements. Additionally, this role will involve managing operational tasks such as coordinating projects, overseeing office management, and improving workflow efficiency. The ideal candidate is a detail-oriented, proactive individual with excellent communication skills and a strong ability to multitask in a fast-paced environment.

Key Responsibility

As a Director Secretary

• Schedule event meetings.
• Send meeting reminders.
• Write biographies.
• Compose personal email content.
• Prepare pitch decks.
• Write business plans.
• Participate in brainstorming sessions.
• Provide advice before important decisions

As an Admin

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative activities and divide responsibilities to ensure the performance of admin staff
• Support budgeting and bookkeeping procedures
• Negotiating with vendors for all the admin-related purchases and finalizing the quotes to be approved by the management keeping the cost saving in mind.
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary - Office Tshirts stationeries, ID card printing
• All the other admin activities as and when needed

Qualifications

• Good Excel and web application knowledge.
• Proven experience as a Personal Secretary, Executive Assistant, or in a similar administrative role.
• Proficiency in English; written and verbal.
• Minimum of 3 years work experience in Administration.
• Strong organizational and interpersonal skills
• High attention to detail
• Ability to work in a fast-paced environment
• High energy and passion
• Positive attitude
• Excellent comprehension skills
•  Ability to handle confidential information with discretion and professionalism.
• ·Proactive and detail-oriented with a problem-solving mindset.
• · Must be sincere, passionate, dedicated, and willing to learn
• ·Freshers can also apply