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HR and Admin Executive

Mid-Level: 4 to 6 years
4L - 7L (Per Year)

About the Job


Talent Acquisition
General Administration
Payroll and statutory compliances
Performance management
Employee engagement

The ideal applicant should have a humble yet outgoing demeanour and be confident in their capacity to assess a candidate's potential through deft questioning. They should have excellent organisational skills in order to build and maintain a pipeline of prospective candidates. Additionally, they should be actively contributing to employee motivation to create a cohesive employee engagement model in the workplace. They should encourage a company culture where employees can approach them with concerns and issues that they may have. As a Admin executive, the ideal candidate should be providing support in every workplace administration activity on a regular basis. They will be accountable for office management, helping improve company procedures, and ensuring the smooth running of regular activities.

  • Maintain and develop pipeline of eligible candidates for future open positions and managing end to end recruitment.
  • Conduct interviews via phone or in-person before bring it to line managers
  • Schedule meetings and interviews with respective department teamleads
  • Qualify or reject candidates based on interview feedback and resume reviews
  • Serve as contact person for questions from candidates
  • Meet weekly targets related to calls and emails
  • Perform day to day operations of the HR functions and duties.
  • Compile and update employee records (hard and soft copies)
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
  • Coordinate HR projects (meetings, training, surveys etc)
  • Maintaining employee attendance records in both Bitrix and biometrics.
  • Reporting performance and salary reviews of candidates to higher management
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Provide timely and accurate communications and responses to enquiries for employees and managers
  • Conduct individual audits and get Finance team final approval before payroll provider to process.
  • Promote the right work environment in-office and a productive company culture
  • Be a confidante for employees to communicate with them about their experience in the workplace and get feedbacks about improvement and suggestions
  • Motivate employees to progress and grow in their respective roles to improve employee experience
  • Help employees achieve their goals and benchmarks
  • Act as a bridge between Management and employees
  • Organise occasional fun activities & interactive games - Birthdays, Workversaries
  • Following appropriate measure related to employee termination wherever required
  • Handling end to end HR functions from Hiring to separations
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Supervise administrative activities and divide responsibilities to ensure performance of admin staffs
  • Support budgeting and bookkeeping procedures
  • Negotiating with vendors for all the admin related purchases and finalising the quotes to be approved by the management keeping the cost saving in mind.
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary - Office Tshirts stationeries, ID card printing
  • All the other admin activities as and when needed
  • Good Excel and web applications knowledge.
  • Hand- on work experience on Zoho recruit is an added advantage
  • Proficiency in English; written and verbal.
  • Minimum of 3 years work experience as an HR and Administration.
  • Strong organisational and interpersonal skills
  • High attention to detail
  • Ability to work in a fast paced environment
  • High-energy and passion
  • Positive attitude
  • Excellent comprehension skills
  • Quantity and quality of hiring/recruiting
  • Data integrity and availability
  • HR and Administration Delivery Excellence
  • Efficiency of HR Administration Processes
  • Employee Satisfaction
  • Retention Rate

Onsite – Kosmo One, Chennai.


Full Time

About the company

MAI is the ultimate platform that seamlessly connects clients or project owners with expert tradespeople, making home improvement projects easier than ever. Whether you're seeking advice from specialists, sourcing top-quality products, in need of skilled fabricators, or booking reliable plumbers, MAI has it all in one place. We're the go-to destination for all types of house renovation projects, o ...Show More


IT Services

Company Size

11-50 Employees



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