Job Summary:

We are seeking a dynamic and versatile Front Office Executive with a strong background in Human Resources to join our team. The ideal candidate will be the first point of contact for our company and will play a crucial role in managing front office activities while also assisting with HR functions. This role requires excellent communication skills, a friendly demeanor, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

Front Office Management:

• Greet and welcome visitors with a positive attitude.
• Answer and direct phone calls to appropriate staff members.
• Manage incoming and outgoing mail and courier services.
• Maintain a clean and organized front office area.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in administrative tasks such as filing, data entry, and document management.

Human Resources Support:

• Assist HR department in recruitment processes, including posting job vacancies, scheduling interviews, and conducting initial screenings.
• Maintain employee records and update HR databases.
• Coordinate onboarding and orientation sessions for new hires.
• Assist in organizing company events, training sessions, and employee engagement activities.
• Handle employee inquiries and provide basic HR support as needed.

Qualifications:

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• Proven experience as a Front Office Executive or in a similar role, preferably with HR responsibilities.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Friendly and professional demeanor with a customer-oriented approach.
• Ability to work independently and collaboratively in a fast-paced environment