Job Overview

We are seeking a dedicated and highly organized individual to join our team as a Conference Operations professional. This is a full-time position based in Bangalore Urban. The ideal candidate will have a strong background in event planning, vendor coordination, and budget management, and will play a critical role in ensuring the seamless execution of our events.

Qualifications and Skills

• Event planning expertise to create and manage detailed plans for various conferences and events. (Mandatory skill)
• Proven experience in vendor coordination to ensure all necessary services and supplies are provided on time and within budget. (Mandatory skill)
• Strong budget management skills to monitor expenses and ensure that all events are conducted within the allocated financial limits. (Mandatory skill)
• Effective logistics management skills to oversee the movement of people, equipment, and materials necessary for event success.
• Excellent customer service skills to address attendee needs and provide a positive event experience.
• Strong problem-solving abilities to handle last-minute issues and ensure smooth event operations.
• Superior communication skills to liaise with stakeholders, vendors, and event attendees effectively.
• Keen attention to detail to ensure accuracy and completeness in all aspects of event planning and execution.

Roles and Responsibilities

• Plan, organize, and execute various conferences and events from start to finish, ensuring all details are covered.
• Coordinate with vendors and suppliers to procure necessary services and materials within budget and on time.
• Manage event budgets, track expenditures, and provide regular financial reports to management.
• Oversee logistics including transportation, accommodation, and setup/breakdown of event spaces.
• Communicate effectively with stakeholders, attendees, and vendors to ensure clear understanding and smooth operations.
• Resolve any issues or challenges that arise during the planning or execution of events promptly and efficiently.
• Provide exceptional customer service to event attendees, addressing their needs and feedback promptly.
• Maintain accurate records and documentation for all events, including contracts, timelines, and post-event reports.