Calendar Management:

• Manage and coordinate the Exports Director's calendar, including scheduling meetings, appointments, and

travel arrangements prepare itinerary.

2. Communication and Correspondence:

• Handle incoming emails, phone calls, and other communications on behalf of the Exports Director.

• Draft and prepare official correspondence, reports, and presentations.

• Coordination’s with buyers and follow up with them.

3. Meeting Coordination:

• Coordinate and organize internal and external meetings, including preparing agendas, collating relevant

materials, and arranging logistics.

• Take minutes during meetings and follow up on action items.

4. Travel Arrangements:

• Arrange and coordinate domestic and international travel for the Exports Director.

• Ensure all travel-related logistics, including accommodations and transportation, are efficiently managed.

5. Document Management:

• Manage and organize confidential and sensitive information with discretion.

6. Relationship Management:

• Act as a liaison between the Exports Director and other departments within the organization.

• Vendor management

7. Expense Management:

• Process and manage expense reports for the Exports Director.

Sales Team handling

• Coordination with sales team

• CRM software management

Preferred Skills

• Bachelor's degree in Business Administration, Management, or a related field.

• Proven experience as an Executive Assistant, preferably in a corporate or exports-related environment.

• Exceptional organizational and multitasking abilities.

• Strong communication and interpersonal skills.

• High level of discretion and ability to handle confidential information.

• Proficiency in Microsoft Office suite and other relevant software applications.

• Detail-oriented with excellent time management skills.

• Ability to work independently and proactively solve problems.