A Financial Services Corporate based out of Mumbai is urgently hiring for Executive Assistant for the CMDs Office

Place of work- Goregaon , Mumbai

As the Executive Assistant to the CMD, you will be responsible for providing exceptional administrative support to the CMD ensuring seamless coordination and efficient management of their activities. You will play a pivotal role in maintaining effective communication, organizing meetings, handling administrative tasks, and ensuring smooth workflow for the CMD. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.

Skills and Qualifications:

Graduation / Post Graduation

Proficiency in MS Office (Excel, Word & PowerPoint)

Responsibilities:

1.    Manage the CMD schedule by coordinating appointments, meetings, and conferences, ensuring optimal time management and prioritization.

2.    Draft, review, and send professional communications on behalf of the CMD, including emails, memos, reports, and other relevant documents.

3.    Organize and prepare necessary materials, including agendas, presentations, and reports, for meetings attended by the CMD

4.    Coordinate and liaise with internal and external stakeholders, ensuring timely and accurate dissemination of information.

5.    Handle routine and repetitive tasks efficiently, such as screening calls, managing correspondence, and responding to inquiries on behalf of the CMD.

6.    Perform various administrative tasks, including filing, record keeping, and maintaining organizational systems and databases.

7.    Coordinate travel arrangements for the CMD, including flights, accommodations, transportation, and itineraries.

8.    Maintain confidentiality of sensitive information and exercise discretion when dealing with confidential matters.

9.    Demonstrate a basic understanding of financial markets and stay updated on industry trends and news.

10.Exhibit excellent verbal and written communication skills in English, maintaining professionalism and accuracy in all correspondence.

11.Display strong attention to detail, ensuring accuracy and precision in documentation, reports, and other deliverables.

12.Possess good negotiation skills when required to liaise with vendors, suppliers, or other stakeholders on behalf of the CMD.

13.Maintain an amiable and approachable personality, fostering positive relationships with colleagues, clients, and partners.