Required - Executive Assistant

Location: SURAT, Gujarat, India

Industry- FMCG Industry

Proven experience as an Executive Assistant or similar role, preferably in a

multi-business environment.

Responsibility Area Specific Tasks 

Calendar Management

1. Schedule and prioritize executive meetings, appointments, and travel arrangements efficiently to maximize productivity.

• Coordinate with internal teams and external stakeholders to ensure smooth scheduling and avoid conflicts.

• Maintain and update executive calendars regularly, incorporating changes and adjustments as needed.

Communication and Correspondence

• Manage incoming calls, emails, and correspondence for executives, filtering and responding appropriately.

• Draft and prepare professional documents, presentations, and reports for internal and external distribution.

• Maintain organized communication records and follow-up on action items to ensure timely resolution.

Meeting Coordination

• Plan and organize meetings, conferences, and events, including agenda creation, logistics, and attendee coordination.

• Take accurate meeting minutes, track action items, and follow up on tasks to ensure accountability and progress.

• Prepare meeting materials, presentations, and briefing documents for executives and attendees as needed.

Project Support: 

• Assist in project management tasks such as task tracking, milestone monitoring, and progress reporting.

• Conduct research and gather relevant information to support executive decision-making and project initiatives.

• Collaborate with project teams to ensure deadlines are met, deliverables are achieved, and projects stay on track.

Administrative Support:

• Handle administrative tasks such as filing, document management, and data entry with accuracy and attention to detail.

• Manage expense tracking, budget monitoring, and procurement processes as directed by executives.

• Maintain confidentiality and handle sensitive information with discretion, adhering to company policies and procedures.

Who Can Apply

Proven experience as an Executive Assistant or similar role, preferably in a multi-business environment. 

skills

Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

 Strong communication skills, both written and verbal, with attention to detail.

 Ability to work independently and collaboratively in a fast-paced environment.

 Discretion and confidentiality in handling sensitive information