Role And Responsibility of EXIM Documentation & Dispatch Executive (SUSPL)

1. Preparing Pre-shipment and Post shipment Documentation.
2. Preparing Sample Documentation, tracking and follow-up with marketing team
3. Coordination with Freight Forwarder and CHA regarding Container booking, availability, vessel schedule, shipping bill filing, BL, and other documentation.
4. Follow-up with Plant regarding goods preparation, packaging, stuffing schedule etc.
5. Preparing product labels, arranging samples for lab testing etc.
6. Contacting to Pest Control Agency for container fumigation, completing E-sealing process, E-way bill etc. GST etc.
7. Payment Confirmation from accounts, completing BRC and filling returns of APEDA, Spice board,
8. Preparation of a Checklist of Import and Export Shipments
9. Shipment related follow-up with Shipping lines / CFS Follow up with Customers.
10. Follow up with operational Staff.
11. Preparation of DSR and update the same to the customer.
12. Make Pre-Shipment Documents Should know how to make Post Shipment Documents
13. Manage all the dispatches smoothly by mode Road, Sea & Air.
14. Co-ordinate with Production about Dispatch dates of orders and plan dispatch well in advance.
15. Co-ordinate with Transporter for dispatched for by road, By air and by sea shipments.
16. Arrange Vehicle by calling Vehicle provider or arrange in house vehicle to dispatch the material.
17. Arrange Carton Labels for dispatch which should be matched with any customised label if buyer has asked and confirm the same label with Sales Team.
18. Make sure Cartons are properly Taped, Strapped and wrapped to send material without any damage.
19. Make sure to arrange Loaders well in advance from in house staff or from external service providers.
20. Making sure that material is getting loaded without any damage.
21. In Case, of palletization, arrange pallets and packers well in advance as per dispatch schedule.
22. Clicking pictures and videos of loaded material and store the same in system as a proof of loading.
23. Do packaging list entries in CRM.
24. Manage Dispatch & Packaging list.
25. Dispatch and packing list preparation as per order, check labelling, verify labelling,
26. Prepare and dispatch sample process-list, coordination with export team, pickup-drop sample
27. Tracking of goods till it reaches to the destination.
28. For export shipments, making sure that all procedures are getting followed as per instructions and compliances.
29. Making sure that not a single carton is misplaced or wrongly stuffed.
30. Keeping track record carton number wise and vehicle wise

Requirements:

1. Strong & good communication skills.
2. Computer Knowledge and Skills, MS word, Excel, Surfing.
3. Coordination with marketing executive regarding approval of export draft copies from buyer
4. Collection of all documents timely, arranging courier pick-up and updating tracking details to concern person.
5. Preplanning for all certificate renewals and audits on time and completing the procedure. Proper coordination with Certification Bodies.
6. Keeping records & documentation of all export shipments.