Job Description: Real Estate Administrator

Position Overview:

 We are seeking a competent and organized Real Estate Administrator to join our team. The 

ideal candidate will play a crucial role in providing administrative support to various aspects 

of real estate operations. This position involves handling a wide range of tasks to ensure the 

smooth functioning of the real estate office and supporting the needs of agents, clients, and 

Management.

 Responsibilities:

 1. Administrative Support:

• Assist in the day-to-day administrative tasks of the real estate office, including answering phones, managing calendars, and handling correspondence.
• Maintain office filing systems, both physical and digital, to ensure easy access to important documents and records.
• Coordinate meetings, appointments, and events, and prepare necessary materials and agendas as required.

 2. Client Relations:

• Greet clients and visitors warmly and ensure their needs are attended to promptly and professionally.
• Assist in managing client inquiries, scheduling property viewings, and providing information about properties and real estate services.
• Follow up with clients and provide assistance throughout the buying or selling process, maintaining a high level of customer satisfaction.

 3. Property Management Support:

•  Assist in managing property listings, updating online databases, and ensuring accurate and up-to-date information on available properties.
• Coordinate property inspections, maintenance, and repairs as needed, and 
• communicate with vendors and contractors to schedule services.
• Support agents in preparing marketing materials, property listings, and contracts for clients.

 4. Financial Administration:

• Assist in processing financial transactions, including rental payments, property sales, and commissions, and maintain accurate records of transactions.
• Prepare invoices, statements, and reports for clients, vendors, and management as required.
• Assist in monitoring and managing o ce expenses and budgets, and reconcile accounts as needed.

 5. Compliance and Documentation:

•  Ensure compliance with real estate regulations and standards, and maintain proper documentation of transactions, contracts, and agreements.
• Assist in preparing and reviewing legal documents, contracts, and lease agreements, and ensure all necessary signatures and approvals are obtained.

 Qualifications:

• Proven experience in administrative roles or front desk receptionist role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, with the ability to interact professionally with clients, agents, and colleagues.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software applications.
• Knowledge of real estate laws, regulations, and procedures is a plus.
• High school diploma or equivalent; additional certification or training in office administration or real estate is desirable

In case of any further query, Please feel free to contact.

Gaganashree

HR Manager

Maa Homes

9606120056

gagana.shree@maahomes.in