Post – Executive Assistant for a reputed school

Location – Hyderabad

Job Description

As an Executive Assistant (EA), you will play a crucial role in providing high-level administrative support to senior executives, managers, or leaders within an organization. Your responsibilities will encompass a wide range of tasks aimed at enhancing the efficiency and effectiveness of the executive's work, enabling them to focus on their core responsibilities.

Key Responsibilities:

• Manage and maintain executives' calendars, appointments, and schedules.
• Coordinate meetings, conferences, and events, including logistics, agendas, and materials preparation.
• Handle phone calls, emails, and correspondence on behalf of the executives, prioritizing and responding as necessary.
• Organize and maintain confidential documents, records, and files.
• Act as a liaison between executives and external stakeholders.
• Draft and edit communications, memos, and announcements.
• Monitor and manage email correspondence to ensure timely responses.
• Arrange travel itineraries, accommodations, and transportation.
• Will be required to maintain confidentiality and demonstrate a calm, customer-focused, professional approach to all aspects of this busy and demanding role.

Qualifications:

• Bachelor's degree or equivalent (e.g., UG or PG degree in Business Management, English, Communications, Journalism etc.).
• Proven experience as an executive assistant or in a similar administrative role.
• Prior experience of working in a school.
• Good minute-taking abilities and performing general administrative tasks.
• Ability to multi-task and demonstrate a ‘can do’ attitude.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Ability to handle sensitive information with discretion and confidentiality.
• Knowledge of the education industry, including its challenges and trends, is a plus.
• Adaptability and the ability to work in a fast-paced environment.