Job Title: Executive Assistant to the CEO

Job Summary: We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our CEO. As the EA to the CEO, you will be responsible for managing the CEO's calendar, scheduling appointments, coordinating travel arrangements, and handling various administrative tasks. You will act as the point of contact between the CEO and internal and external stakeholders, and provide timely and accurate communication.

Key Responsibilities:

Manage the CEO's calendar and schedule appointments and meetings

Coordinate travel arrangements, including booking flights, hotels, and transportation

Prepare and review documents and presentations for the CEO

Communicate with internal and external stakeholders on behalf of the CEO

Manage and prioritize incoming emails and correspondence

Conduct research and provide recommendations on various topics as requested

Assist with preparing reports and analyzing data

Prepare and distribute meeting agendas and minutes

Coordinate with other executives and team members as needed

Handle confidential and sensitive information with discretion

Key Words: - Scheduling Meetings, Schedule management, booking tickets, scheduling events, Project Managements, Calendar Management, Database Maintenance, Travel arrangements.

Requirements:

Bachelor's degree in Business Administration, Communication, or a related field

Minimum of 5 years of experience as an Executive Assistant or similar role, preferably in a large-scale industry

Strong organizational and time management skills

Excellent written and verbal communication skills

Proficient in Microsoft Office and Google Suite

Ability to handle multiple tasks and prioritize effectively

Ability to work independently and under pressure

Attention to detail and accuracy

Professional and courteous demeanor

Ability to maintain confidentiality and handle sensitive information

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver. 

Responsibilities

• Control workflow
• Handle all logistics CEO related Interact with leadership, internally and externally
• Other duties as assigned

Qualifications

• Bachelor's degree or equivalent experience
• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Communication skills, written/verbal
• Ability to prioritize and meet deadlines Keep information confidential