Job Overview

We are looking for a skilled and experienced Executive Assistant to join our team at Lakshya Placement Pvt Ltd. As an Executive Assistant, you will provide high-level administrative support to our executives and help ensure the smooth functioning of our organization. This is a full-time position based in Rajkot, Gujarat, India. The ideal candidate should have 1 to 3 years of experience as an Executive Assistant or in a similar role.

Qualifications and Skills

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in using office software, such as Microsoft Office Suite.
• Exceptional time management and prioritization skills.
• Attention to detail and accuracy in work.
• Ability to handle confidential and sensitive information.
• Strong problem-solving and decision-making skills.
• Ability to work independently and collaboratively in a team environment.

Roles and Responsibilities

• Provide high-level administrative support to executives by managing calendars, scheduling appointments, and coordinating meetings and travel arrangements.
• Handle and prioritize incoming and outgoing communications, including emails, phone calls, and mail.
• Prepare and edit documents, presentations, reports, and correspondence.
• Conduct research, collect data, and prepare reports for decision-making purposes.
• Coordinate and facilitate internal and external meetings, conferences, and events.
• Assist in the preparation of meeting agendas, take minutes, and follow up on action items.
• Manage and maintain executive files, records, and confidential information.
• Assist in the onboarding process of new employees and provide support for HR-related tasks.
• Coordinate logistics for business trips, including travel arrangements, accommodation, and expense management.
• Assist in the coordination and execution of special projects and initiatives.
• Perform general office duties, such as ordering supplies, maintaining inventory, and organizing office spaces.