The Job Overview

We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling and attending meetings, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute reports, handle various administrative tasks, and maintain our company website.

As a Virtual Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. For this role, a strong Internet connection is required, along with experience using communication tools like Skype.

Responsibilities

Below are some of the responsibilities a virtual assistant is expected to assume in their position:

• Respond to emails and phone calls
• Schedule meetings
• Book travel and accommodations
• Manage a contact list
• Prepare customer spreadsheets and keep online records
• Manage and maintain calendars
• Perform market research
• Create presentations, as assigned
• Provide customer service as first point of contact
• Plan, organize, and execute office activities and meetings
• Manage office logistics
• Handle administrative tasks such as filing, scanning, and copying
• Handle bookkeeping
• Complete word processing tasks
• Research and organize data
• Manage social media
• Gather and organize data for statistical analysis

Job Qualifications and Skill Sets

Below are the qualifications expected of a virtual assistant:

• Proven experience as a Virtual Assistant or relevant role
• Ability to manage a calendar and schedule appointments
• Proficiency with Microsoft Office tools such as Word, Excel, and PowerPoint
• Knowledge of marketing, advertising, and public relations
• Excellent written and verbal communication skills
• Excellent organizational skills
• Familiarity with social media platforms
• Proficiency with cloud-based platforms such as Google Docs, Skype, and other remote team messaging apps
• Strong time management skills and the ability to multitask
• Skilled in data entry
• Ability to work in a fast-paced environment
• High-speed internet connection
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Excellent time management skills
• High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus