Company OverviewAt Illusion Dental Laboratory, we specialize in delivering superior dental restorations combined with attentive customer service. Our commitment to quality, communication, and feedback define us. Operating from our Mumbai headquarters, our team of 51-200 employees is dedicated to utilizing top-tier restorative systems to meet our clients' needs. Learn more about us at www.illusiondentallab.com.

Job OverviewWe are seeking a proficient Executive Assistant to support the Chief Financial Officer at our Mumbai location. This mid-level role requires a minimum of 4 to 6 years of relevant experience. The ideal candidate will manage administrative tasks, coordinate with stakeholders, and assist in financial documentation and reporting, ensuring smooth operations.

• Qualifications and SkillsProven experience in providing administrative support to senior management.
• Proficiency in Advanced Microsoft Excel for data management and reporting tasks.
• Hands-on experience with Calendar Management Software (Mandatory skill) to efficiently organize meetings and appointments.
• Familiarity with Financial Reporting Tools (Mandatory skill) to assist in preparing accurate reports.
• Strong stakeholder communication skills (Mandatory skill) to effectively interact with internal and external partners.
• Knowledge of Virtual Meeting Platforms for scheduling and conducting online meetings.
• Experience with Travel Coordination Software to organize and manage travel plans.
• Proficiency in Expense Management Systems to oversee financial transactions and expenses.
• Capability in using Document Management Systems to organize and maintain important files and records.

• Roles and ResponsibilitiesCoordinate and assist in managing the CFO's schedule, appointments, and travel arrangements efficiently.
• Prepare, edit, and distribute financial reports and documents following the CFO's guidance.
• Act as a liaison to facilitate communication between the CFO and stakeholders, ensuring information flow.
• Support the preparation and organization of meetings, including minute-taking and follow-up actions.
• Assist in managing expense reports and financial tracking for the department.
• Maintain confidential records and handle sensitive information with discretion and integrity.
• Contribute to the implementation and improvement of administrative processes for better efficiency.
• Provide general administrative support to ensure the financial department's smooth functioning.